Advertised Summary Job Description: Reporting to the Vice Dean and Chief Administrative Officer of Columbia College, the Executive Assistant and Project Coordinator provides proactive, responsive, and effective executive-level support to the Vice Dean and members of Columbia College's Dean's Office. Working independently, the Executive Assistant and Project Coordinator serves as a central resource to staff and coordinates complex tasks and projects for the Dean's Office.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES:
a.Provide confidential, executive-level support to the Vice Dean and several members of the Dean's Office leadership team, which includes managing extensive and complex calendars. Prepare complex correspondence with minimal oversight. Support the Dean of Columbia College in the absence of the Dean's Executive Assistant. Develop, lead and maintain systems and processes to facilitate the effective management of deliverables. Serve as a liaison between the Vice Dean and various constituents of Columbia College including administrators, faculty, students and alumni. Follow up as needed with appropriate staff members for assigned tasks and projects. (45% of total effort)
b.Serve as a point of contact and resource referral for Dean's Office inquiries with appropriate judgement and professionalism. Provide a warm welcome to visitors in the Dean's suite, many of whom are high profile, and direct incoming guests to the appropriate location. Create and facilitate an office environment that is sensitive and responsive to the needs of the College's varied constituencies ? students, families, faculty, alumni and University partners. (10% of total effort)
c.Work independently on ongoing and ad hoc special projects for the Columbia College Dean's Office including preparation of materials for meetings and presentations, data analysis, research projects on policies and trends, management of school or department-wide initiatives, and other projects as needed. Provide logistical and administrative support for working groups that are led and/or coordinated by the Dean's Office. Provide project management support on assigned initiatives. Contribute to the support of events, programs, and projects for the Columbia College Dean's Office. (30% of total effort)
d. Provide administrative and logistical support for the Board of Visitors (BOV) and other advisory boards/committees established by the Dean of Columbia College. (10% of total effort)
e. Perform additional related duties as assigned. (5% of total effort)
General Minimum Qualifications: Bachelor's degree and/or its equivalent required. Minimum of two to four years of related experience required.
Additional Specific Minimum Qualifications: Exceptional written and verbal communication skills with evidence of patience, diplomacy, professionalism and discretion. Ability to juggle multiple, competing priorities in a fast paced, complex environment with limited direction and with superior attention to detail. Superior professional interpersonal relationship management skills, with demonstrated ability to work both in a team and independently. Ability to manage confidential, sensitive information appropriately. Demonstrated proficiency in working with the Microsoft Office Suite.
**Applications received without a resume and cover letter will not be considered.**
Preferred Qualifications: Project management and data analysis experience highly preferred. Preference for related experience in a higher education institution or other highly complex organization.
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_173537
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.