This is a 100%-time continuing staff position in the finance and administrative support office for the Division of Health Policy and Management within the School of Public Health. This position receives work from center directors, faculty, program coordinators, and other support staff. Under the direction of the Finance Manager, the hired individual will work as part of a team to coordinate business and Administrative services. This position requires motivation, attention to detail, and fiscal integrity. The successful candidate will have highly developed critical thinking, time-management, organization, and problem-solving skills. This position has access to considerable financial data, as well as confidential and private human resources information, and must exercise appropriate discretion and professionalism at all times.
Duties & Responsibilities
Financial Preparer (70%) • Serve as primary preparer for division. • Initiate and troubleshoot financial transactions using the Enterprise Financial System. Examples of transactions include: employee expense reimbursements, p-card account reconciliations, pre-paid gift cards. • Complete and process transactions including: travel authorizations, travel reimbursements, check requests, cash advances, etc. • Reconcile procurement cards for faculty and staff. Ensure p-card purchases are received, entered into the financial system accurately, and scanned into Perceptive Content in compliance with U of MN policies and deadlines. Problem solve with p-card holders and the Department Card Administrator. Maintain internal process documentation. • Consult regularly with staff on the content and preparation of financial documents and supporting materials; serve as financial policy and procedure subject matter expert and resource for faculty and staff. • Consult and collaborate regularly with Finance Manager to ensure effective processing of financial transactions. • Ensure compliance with University, SPH, and HPM financial policies and procedures. • Research questions and issues as needed, and recommend best practices. • Develop and maintain internal forms and protocols to ensure smooth processing of financial and business operations. • Develop, implement, and maintain digital financial records archive. • Participate in appropriate professional development and training. • Provide back up to other team members during periods of peak workload as needed.
Department Administrative Support (30%) • Work as part of the front desk team to open and close the main office; answer general inquiries, route calls, make referrals as appropriate; receive packages and deliveries and notify recipients, etc. • Respond to routine facilities needs. • Monitor HPM main email account and make referrals. • Create and develop spreadsheets, reports, PDF documents and PowerPoint presentations to support unit operations. • Provide occasional support for events and campus visits, e.g., assist with event planning, invitations, set up and take down, arrange guest parking, etc. • Attend appropriate staff meetings, trainings, workshops, seminars, and other events. • Other duties as assigned.
Hourly Salary Range: $16.18 to $27.21 USD/hour
The University of Minnesota offers a comprehensive benefits package including:
Competitive wages, paid holidays, vacation and sick leave
Low cost medical, dental, and pharmacy plans
Health care and dependent daycare flexible spending accounts
Excellent retirement plans with employer match
Disability and employer paid life insurance
Wellbeing program with reduced insurance premiums
Tuition reimbursement opportunities covering 75%-100% of eligible tuition
Student loan forgiveness opportunity
Opportunities for growth and promotion
Employee Assistance Program
For more information regarding benefits: https://humanresources.umn.edu/sites/humanresources.umn.edu/files/2018_tcd-cslr-75100-ben-0105-7.pdf
All required qualifications must be documented on application materials.
High School Diploma/GED and four (4) years of general accounts transaction experience. Training may be substituted for up to two (2) years of experience
Demonstrated computer experience to include word processing, spreadsheets, databases
Must be able to complete training and show proficiency with PeopleSoft EFS and collegiate systems and processes within the probationary period (6 months)
Demonstrated/documented strong customer service skills
Demonstrated/documented ability to work productively within a team environment
Demonstrated/documented ability to multi-task, adapt to changing priorities and meet deadlines.
Experience with the Enterprise Financial System
Experience working in a higher education environment
Demonstrated knowledge of and experience interpreting and applying University policies, procedures, workflows, and systems
Demonstrated commitment to customer service, including effective verbal and written communication skills
Demonstrated successful experience working with a high volume of transactions and multiple projects with competing deadlines, and the ability to prioritize effectively
Resourceful team player who excels at building trusting relationships with customers and colleagues; ability to work independently and as a member of a team
Experience with MS Office suite applications including MS Word and MS Excel
Intermediate computer skills in spreadsheet creation and management, Google Applications, and web-based reporting
Internal Number: 327735
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.