The San Diego County Regional Airport Authority is seeking an energetic, innovative and proven leader with technical, functional, managerial and customer service expertise as a corporate secretary or municipal clerk.
This position manages the operations of the Board Services Department, including agenda coordination for board and committee meetings; ensures compliance with Corporate Governance laws; and reviews agenda reports and materials for completeness and compliance with established policy and procedure. This classification leads and manages others, requiring the exercise of a high degree of independent judgment, initiative and problem solving. The successful candidate partners and coordinates board activities, ensures regulatory and program obligations are met, and:
Completes arrangements for board and/or committee meetings and ensures agenda and materials are distributed as required; generates action items, notices, postings, and finalizes minutes and resolutions; assists with the facilitation of meetings and tracks attendance; participates in the implementation of conflict and economic interest tracking.
Attends and prepares meeting minutes; processes and maintains adopted resolutions consistently with governance and internal controls; ensures a systematic documentation filing processes, retention and retrieval of process.
Builds collaborative relationships internally and externally and establishes clear channels of communication on sharing of board information; interprets and shares legal, regulatory and compliance requirements clearly and logically.
Shapes perspectives and makes presentations; contributes to discussions on design, formulation and communication of goals and objectives; resolves issues and challenges; participates in process designing, redesigning and integration of operational practices and resources.
Coaches and fosters teams, competencies, accountability, development, diversity, inclusion, learning, customer focus and productive work environment; recognizes and rewards achievements and completes corrective actions.
Contributes to the coordination of learning and continuing professional development opportunities for self, team members and stakeholders.
Completes research, benchmarks and generates reports, written materials and learning plans; keeps current with industry trends and sustainable practices; performs related duties as assigned.
Leadership & Influencing Skills - Motivates others through relationship, expectations and approach; develops others, recognizes achievements and completes work objectives, gains others support for ideas, proposals, projects and solutions.
Critical Evaluation - Translates regulatory requirements, objectives and strategies, analyzes and defines problems, advances alternative solutions, identifies optimal solution, listens and clarifies information.
Problem-Solving/Agility Skills - Completes review of situation or factor and collaboratively generates alternative or solution, readily adapts behavior or new work methods, evolving and unexpected situations and obstacles.
Interpersonal Ability - Proficiently and clearly communicates, interprets, establishes and clarifies ideas and expectations and engages others, collaborates with stakeholders and effectively exchanges information verbally, digitally and written format, facilitates and persuades.
Project Management Skills - Competently determines processes to achieve strategies; verifies efficiency and collaboration to ensure timely completion.
Leveraging Technology - Effectively uses and generates information electronically, use of systems and applications.
Strong interpersonal and collaborative skills and the capacity to maintain confidentiality including presentation of information to one-on-one and groups.
Practical experience interpreting board policies, regulations, parliamentary procedures Ralph M. Brown, public records and political reform acts and legal requirements.
Excellent time, project and change management skills with aptitude to self-direct, complete work assignments, drive projects and programs independently.
Effective use of technology and clearly uses a range of methods for recording, presenting information and maintaining a record keeping system.
Demonstrated attention to detail, particularly when accurately recording information and reviewing documents for clarity and accuracy.
Demonstrated capability with retention and retrieval of information.
Effective analytical and decision making ability with balanced customer focus/people skills.
Graduation from a college or university with a major in business management or public administration, or a closely related field.
Five years of agenda preparation, meeting minutes and interpretation of regulations experience, of which three years were in a supervisory capacity.
Or an equivalent combination of training and experience.
Certification as Certified Municipal Clerk (CMC), Master Municipal Clerk (MMC) and Notary Public preferred.
About San Diego County Regional Airport Authority
The San Diego County Regional Airport Authority was created on January 1, 2003, as an independent agency to manage the day-to-day operations of San Diego International Airport and address the region’s long-term air transportation needs.
The legislation that created the Airport Authority mandates three main responsibilities:
(1) Operate San Diego International Airport;
(2) Plan for the future air transportation needs of the region; and
(3) Serve as the region’s Airport Land Use Commission – and ensure the adoption of land use plans that protect public health and safety surrounding all 16 of the county’s airports.
We will plan for and provide air transportation services to the region with safe, effective facilities that exceed our customer expectations. We are committed to operating San Diego's air transportation gateways in a manner that promotes the region's prosperity and protects its quality of life.
Mastering the Art of Airports.
(1) We recognize the needs of our customers come first;
(2) We pursue excellence in all our business processes;
(3) We conduct our affairs with honesty and integrity;
(4) We provide ...a safe, secure, quality-oriented, highly efficient environment;
(5) We foster an informed, productive, diverse, enthusiastic work force;
(6) We believe that continuous learning and personal involvement are job responsibilities; and
(7) We believe that everyone counts and we count on everyone.
(1) Operate our airport in a safe, secure, environmentally sound, effective, and efficient manner;
(2) Achieve the highest level of internal and external customer satisfaction;
(3) Be a trusted and highly responsive regional agency;
(4) Ensure the highest level of employee commitment and performance; and
(5) Enhance the financial position of the Airport Authority.
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