The Administrative and Program Coordinator provides administrative support for all programs in the Department of Education. This position will serve as a point of contact for all programs, help to coordinate information on special programs and on-going continuing education courses, and assist in the management of logistics of scheduling, enrollment verifications, program schedules, credit/contact hours, clock hours and credit verifications. This position reports to Associate Dean for Education.
ESSENTIAL FUNCTIONS AND RESPONSIBILITIES
Serve as initial point of contact for all academic program inquiries, including email and phone requests.
Maintain school and department websites, handbooks and other support services.
Provide support and training for student workers.
Perform general office and hospitality duties as assigned.
Support admissions processes, complete data entry and reporting to ensure compliance with state and university standards for student progress, and create candidate files.
Provide logistical and organizational support for all on-campus CE events.
Support on-line Continuing Education Certificate courses (e.g. for Learner’s Edge Inc. partnership).
Monitor all applications, process applications and prep candidates for review.
Provide information management related to student services.
Support planning, organization, execution and assessment of the Advanced Placement Institute.
Assist with program marketing and recruiting efforts.
Provide marketing support for all CE programs.
Assist with organizing faculty planning meetings.
Assist with on-campus events such as Professional Education Advisory Board meetings, mock interviews and information sessions.
Support the Director of Principal Certification as appropriate.
Perform other duties as assigned.
KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of and commitment to diversity, equity, and inclusion.
Outstanding communication and interpersonal skills, both written and oral.
Strong organizational skills; ability to prioritize multiple demands according to urgency and importance.
Excellent attention to detail and accuracy in a fast-paced environment with interruptions.
High energy, positive attitude and an ability to work both collaboratively and independently.
Proficiency in Microsoft Office suite or similar word processing and spreadsheet programs.
Ability to maintain a high degree of confidentiality in managing student files and other information.
Ability to coordinate hospitality and provide a high level of customer service.
Experience in higher education and/or K-12.
Associate’s degree or higher.
Project management experience.
PLU offers an excellent benefits package including tuition remission for employees and their dependents, retirement plan, medical, dental, paid vacation, major holidays off, and many other great university benefits.
1. 2 years of job-related work experience. Education may substitute for some experience. 2. High school diploma or GED. 3. Finalist applicants must satisfactorily complete pre-employment background check.
Additional Salary Information: DOE + excellent benefits.
Pacific Lutheran University is a private university located in Tacoma, Washington. The university is home to approximately 3,200 students pursuing undergraduate and graduate degrees. Through its seven schools: Humanities, Natural Sciences, Social Sciences, Arts& Communication, Business, Education and Kinesiology, and Nursing, Pacific Lutheran offers more classes and more opportunities than most liberal arts colleges. Students have the opportunity to work close-up and hands –on with professors and classmates. Professors at Pacific Lutheran not only serve as mentors who help students discover the professional opportunities in academic fields, but as colleagues who work side- by -side with students on research and creative projects. Pacific Lutheran seeks to educate students for lives of thoughtful inquiry, service, leadership, and care- for other people, for their communities, and for the earth.