Executive Director, Facilities and Capital Planning
About Westfield State University: In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. Westfield State University is committed to a policy of non-discrimination, equal opportunity, diversity and affirmative action. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.
Westfield State is the most residential of the state universities in Massachusetts, with over 60% of our 5600 full-time undergraduate students living on campus. The campus is ideally situated on the edge of the Berkshire Mountains in western Massachusetts just 30 minutes from the thriving cultural centers of Northampton and Amherst, and 1.5 hours from both Boston and Albany.
Job Description: Campus Title: Executive Director of Facilities and Capital Planning State Job Title: Executive Director Department: Facilities and Operations Job Code: HA6200 FLSA Status: Exempt Funding: State Funds (7115-0100) Bargaining Unit: APA Job Type: Full Time Timeframe: 52 Weeks Shift: 8 a.m. to 4 p.m. Regular Days Off: Saturday and Sunday Supervision Received: Reports to Vice President of Administration and Finance. Supervision Exercised: Broad supervision over entire Department of Facilities and Operations, but direct supervision of the following positions: Director of Facilities and Operations, Associate Director of Space and Project Management, Director of Environmental Health and Safety, Environmental Services Manager, Trades Manager, Grounds Foreman, and support staff. Salary: $95,000.00 - $116,000.00
General Statement of Duties: The Executive Director of Facilities and Capital Planning is responsible for the planning and implementation of capital construction, deferred maintenance projects, and oversight of facility operations. This includes, but is not limited to, project management, cost estimating, scheduling and oversight of bidding and contracts. The Executive Director also provides leadership, guidance, and administrative oversight for the daily maintenance and operations of the campus. This includes environmental services, grounds, power plant, trades, and environmental health and safety.
Duties and Responsibilities: Duties include but not limited to: Essential:
Capital Planning and Deferred Maintenance
Provides leadership in planning and managing capital projects.
Coordinates a multi-year capital and deferred maintenance program, including energy conservation, with input from the university community.
Develops programs to maximize the use of building assets, including space, systems, furniture, fixtures and equipment; makes recommendations in planning, including estimating space requirements, equipment needs, requirements for buildings and grounds maintenance, renovations and contractual services.
Works with state and local officials related to planning, implementation and oversight of project work. This includes working with state, federal, and local building inspectors, as well as regulatory staff to ensure compliance with all required codes, ordinances and guidelines.
Works with contract design professionals and other consultants to develop design and construction documentation for outside contractors including formal studies required by DCAMM; identifies requirements for facilities-related plans, surveys and estimates; maintains records as required.
Prepares and approves cost estimates, functional studies, and establishes project schedules and budgets; reviews design and construction plans; solicits input from appropriate members of the university community and external organizations as required for the project.
Prepares and monitors adherence to project timelines, master plans, budgets and schedules. Directs renovations to existing facilities, including assistance with design preparations, cost estimates and inspection of work in progress.
Provide support to master planning process as needed or required.
Facilities and Operations
Oversees all physical plant operations of the campus and properties.
Develop and prioritize all departmental budgets; monitor funds and track expenditures in accordance with established policies and procedures.
Oversee and direct subordinate unit programs and staff, including environmental services, trades, grounds, power plant, and environmental health and safety.
Oversee and coordinate the activities of workers engaged in the maintenance and repair of buildings and related structures at the University, including Trades and Grounds, Environmental Services and the Power Plant. This includes oversight of energy conservation programs.
Oversee the acquisition of supplies, materials, and equipment required to perform assigned work.
Communicate with administration on issues involving costs, service levels, standards, employee complaints and suggestions; maintain comprehensive, regular contact with campus constituents concerning facilities support and monitor satisfaction; ensure good working relations between Facilities Management and all other university personnel, faculty and administrative offices.
Identify and communicate facility goals and objectives; prepare, implement, and update operating policies; prepare procedures needed to support policy implementations.
Chair or Co-Chair campuswide Health and Safety Committee.
Oversee and supervise Grounds Foreman to ensure campus grounds are properly maintained.
Ensure roadways and walkways are properly maintained during inclement weather. Oversee or delegate snow removal program.
Develop effective summer employment program for student employees to meet summer project schedule deadlines.
Oversee campus beautification program.
Work with student organizations on facilities related issues.
Implement cost effective sustainability programs and/or seek funding to support new programs.
Organizes, documents and tracks all space on campus. Works with Vice Presidents to implement space allocation decisions.
Other duties as assigned by the Vice President for Administration and Finance.
Maintain records and reports necessary to ensure required information is held and information is available when requested.
Establish positive working relationships with campus constituents.
Establish positive working relationships with external constituents, including DCAMM, MSCBA, and local town officials.
Ensure unit is in compliance with all laws and regulations, operating, environmental and safety procedures, and the university's policies and procedures.
Attend meetings on and off campus as required; serve on campus committees as required.
Bachelor's degree required; Master's degree or academic credentials in engineering, architecture, construction management or related field preferred.
Five years' experience in facilities management(or equivalent logistical/operations experience), with ability to supervise and lead a large diverse group of staff to work collaboratively
Commitment to the mission and philosophy of the university, with a strong understanding and respect for college-wide goals and priorities.
Prior capital planning and operations management experience preferred.
Ability to maximize efficiencies in capital renewal, deferred maintenance, and operations.
Knowledge of state procurement or construction contracting experience preferred.
Knowledge of building systems and experience working with construction contractors.
Strong Budget and project management experience.
Excellent verbal and written communication skills.
Experience positively working with a wide variety of constituents; ability to develop and maintain harmonious working relationships with internal and external constituents.
Demonstrated ability to be well organized and manage multiple tasks.
Must be able to work with a high level of integrity.
Experience working in a collective bargaining environment preferred.
Additional Information: Disability Accommodations: Westfield State University understands that persons with disabilities may need assistance with the job application process and/or with the interview process. For confidential assistance regarding disability accommodations, please contact the Office of Human Resources at (413) 572-8106.
Background Check: Employment at Westfield State University is contingent upon a background check that is satisfactory to the University. Failure to provide written authorization for a background check will nullify the offer of employment.
Application Instructions: An on-line application is required. The successful candidate must submit an official transcript at the time of hire. Interested candidates should electronically attach the following documents:
Contact information for three (3) references
Copy of unofficial transcript of highest degree
NOTE: If you need assistance completing your application please contact our online Help Desk. The link to the help desk can be found at the top of the page via Contact Us.
Westfield State University provides equal access to employment opportunities for all applicants, regardless of race, color, creed, religion, national origin, gender, sexual orientation, gender identity, gender expression, genetic information, marital status, age, disability or veteran status in compliance with all applicable laws, regulations and policies.
In 1839, Horace Mann founded Westfield State University as the first public higher education institution without barrier to race, gender or economic class. The University is dedicated to providing educational, working and living environments that value the diverse backgrounds of all people including minorities, women, veterans, individuals with disabilities and other protected persons, or individuals with diverse cultural backgrounds.