The Department of Development and AlumniRelations (DAR) assists Vanderbilt University in securing the resources, bothhuman and financial, that are required to achieve its mission and goals. The Department is responsible for theidentification, cultivation, solicitation, and stewardship of individuals andorganizations whose charitable objectives are consistent with those ofVanderbilt University's teaching and research programs.
TheDAR Assistant position will support the Owen Graduate School of Management(OGSM) development team. Managework-flow for the Associate Dean of Development, Director of Development, andthe Associate Director of Leadership Annual Giving Development and AlumniRelations for the Owen Graduate School of Management (OGSM).
Key Functions andExpected Performance:
Assist with travel arrangements, including hotel accommodations, flight and rental reservations, preparing research packets, itineraries and solicitation information for Development Officers to take on the road
Prepare prospect briefings for Development Officers and Deans on leadership visits
Process University forms including check requests, travel reimbursements, and procurement records
Assist with maintenance of prospect and donor records in the Advance database
Maintain updated prospect research and present current standings of pledges, gifts and bequests in Advance database.
Manage prospect changes, and transfers in Advance
Conduct research on new prospect regions and territories for Development Officers
Process gift agreements for new pledges and pledge payments
Collaborate with other DAR Assistant on projects as necessary
Answer the main telephone line for the OGSM Development Office and take detailed messages
Retrieve and deliver all mail to the OGSM staff
Assist the Stewardship staff of OGSM on projects as needed
Extract weekly gift data and create thank you letters for Dean and Associate Dean
Manage monthly donor birthday cards process
Reconcile monthly OGSM DAR budget and coordinate with DAR budget office when necessary
Provide support for OGSM Alumni Board and when necessary Board of Visitors
Serve as the event coordinator for donor campus visits
Major Gift Pipeline
The DAR Assistant is responsible forfacilitating the fiscal year major gift pipeline. This information isassembled, updated, and presented on a monthly basis.
Facilitate monthly major gift pipeline for monthly meeting
Coordinate with Development Officers to monitor stages of major gift prospects through monthly stage-aging reports and monthly snapshots of department progress
The DAR Assistant serves as a liaison betweenthe OGSM Development Office and OGSM faculty leadership to develop strong andconsistent lines of communication. The program enables developmentofficers to have an insider perspective on what is going on within OGSM.
Planning, maintenance, and template for liaison meetings
Update staff on liaison departments at monthly pipeline meetings
Other correspondence and projects as needed
Assist Development Officers with biannual solicitations
Attend fiscal year-end meetings with Deans and Directors and track changes in Advance
Assist Development Officers with individual progress on fiscal year gifts
Assist Associate Dean with special projects as needed
Assist Development Coordinator with preparations for OGSM events as needed
This position reports administratively andfunctionally to the Associate Dean of Development, OGSM.
Profile of an Ideal Candidate
HighSchool graduate or GED, with a minimum of one year of administrativeexperience, or the equivalent, is required. However, a bachelor's degree is preferred
Advancedproficiency with Microsoft Word, Excel, Outlook
Stronginterpersonal and phone skills
Abilityto perform and manage multiple projects on a regular basis
Effectiveoral and written communications skills
Strongtime management, organizational skills and project management skills
Valuesthe importance of equity as an organizational operating principle and iscommitted to equity, diversity, and inclusion
About Vanderbilt Benefits
In addition to offering a lively community that encourageslearning and celebrates diversity, Vanderbilt University offers a competitive,flexible benefits package including health, dental, vision, life, accidentaldeath & dismemberment, disability insurance, paid time off, and a 403(b)retirement plan with employer match. Vanderbilt offers tuition assistance to employees,spouses and dependent children. Also, after five years of service, Vanderbiltwill pay up to 55% of the tuition for up to three dependent children to earn abachelor's degree. Learn more about Vanderbilt's benefits at VU Benefits Overview.
About Vanderbilt University
Vanderbilt is a renowned private institution founded in 1873 andlocated in the heart of Nashville, Tennessee. The university's students and facultyfrequently cite Nashville and the surrounding area as one of the many perks ofbeing a part of the Vanderbilt community. Vanderbilt University is a placewhere your expertise will be valued, your knowledge expanded, and yourabilities challenged. It is a place where your diversity is sought andcelebrated. It is a place where employees know they are part of somethingbigger than themselves, take exceptional pride in their work and never settlefor what was good enough yesterday. Vanderbilt was recently ranked #2 for ‘bestquality of life’ and ‘great financial aid,’ #5 for ‘best run colleges’ and‘beautiful campus,’ and #6 for both being in a ‘college city that studentslove’ and having ‘great campus/city relations.’
Internal Number: 1802058
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.