Project Manager (2)Finance and AdministrationABOUT ADELPHI:Adelphi University, New York, is a highly awarded, nationally ranked, powerfully connected doctoral research university dedicated to transforming students' lives through small classes with world-class faculty, hands-on learning and innovative ways to support academic and career success. Adelphi offers exceptional liberal arts and sciences programs and professional training, with particular strength in our Core FourArts and Humanities, STEM and Social Sciences, the Business and Education Professions, and Health and Wellness. Recognized as a Best College by U.S. News & World Report, Adelphi is Long Island's oldest private coeducational university, serving more than 8,100 students at its beautiful main campus in Garden City, at learning hubs in Manhattan, the Hudson Valley and Suffolk County, and online. The University offers students more than 50 undergraduate majors and 70 graduate programs in the liberal arts, the sciences and professional training. With powerful partnerships throughout the New York area, more than 115,000 graduates across the country, a growing enrollment of students from 41 states and 58 countries, and rising rankings from top publications and organizations, Adelphi is a dynamic community that plays a leadership role on Long Island and in the region.
JOB SUMMARY:The Project Manager maintains responsibility for the completion of assigned Facilities Management projects that include University construction, renovation, remodeling, repair, and other projects related to operations and program needs, while ensuring a safe, modern, efficient and effective environment for our students, employees and public. Assist in the development and delivery of projects from preliminary phase activities to completion. REPORTS TO: Assistant Vice President & Special Assistant to the EVP of Finance & Administration
RESPONSIBILITIES & DUTIES:
Assist in the planning, oversight and coordination of all phases of design, construction and renovation for major and minor projects. Assist in the provision of overall project management on simultaneous projects while adhering to University priorities and guidelines and to ensure that projects are constructed in accordance with plans and specifications, applicable construction codes, as well as University standards. Assist in the processing of all construction pay applications and contracts in accordance with University practices and policies and procedures.
Assist in the management of project flow from inception to project completion. Work with the appropriate University representative in the development of project conceptualization and design intent, the definition of work scope and assist in the development of cost estimates, project schedule and project budgets in accordance with University policies and procedures and customer requirements. Assist in the coordination of construction project delivery from conception to completion.
Participate in the solicitation of architectural and engineering proposals in accordance with design services, review contract documents and participate in the oversight of job specific relationships. Participate in the bidding and construction phase activities for various capital renovation, new construction or deferred maintenance capital projects. Assist in the management of consulting design professionals and the development of project scope through bidding and award.
Review and approve invoices related to project delivery. Prepare and maintain financial reports and records appropriate to assigned projects. Prepare minutes of meetings, performance reports, construction and deferred maintenance schedule status reports.
Provides direction, support and communications to occupants and the Adelphi community throughout the capital renovation/capital construction process.
Ensures an orderly and timely flow of project documentation and financial accounting for capital projects, renovations and deferred maintenance.
Acts as Facilities Management liaison with designers, consultants and contractors during construction process.
Works effectively and cooperatively with other members of the Facilities Management team, University administration, the campus communities, and external clients and customers. Develops and maintains professional relationships based upon courtesy, civility and mutual respect.
Assists in development of project and construction budgets, maintains accurate records of purchases, expenditures and processes appropriate changes.
Coordinate, plan, and manage schedules for contractors and subcontractors.
Develop construction project with architect, engineers, and trade workers.
Provide internal reporting and projections for inventory.
Ensure all legal requirements, building and safety codes, safety inspections, city guidelines, and local and state regulations are met.
Assist in NYS and Federal grant application preparation as needed.
Perform other job related duties as assigned.
REQUIREMENTS: (Knowledge, skills and abilities)
Ability to multitask, prioritize, and manage time efficiently.
Ability to manage a team of employees and multiple projects.
Experienced at compiling and following strict budgets.
Excellent verbal and written communication skills.
Accurate and precise attention to detail.
Goal-oriented and organized leadership.
Self-motivated and self-directed.
Strong computer skills: Microsoft Office; Microsoft Project, Google Documents and experience with Project Management software preferred.
Organized and ability to create multiple timelines, budgets, and schedules.
Knowledge of local, state, and federal building code regulations.
Ability to build solid relationships with team members, vendors, and customers.
Bachelor's degree in management, construction science, engineering, architecture, or related field from an accredited university is required.
Minimum of three years in project management experience or in a similar position is required.
Previous successful experience organizing and managing multiple priorities, activities and projects concurrently.
Facilities and construction experience is preferred.
Valid Driver's License and have the ability to be an authorized and approved University Driver.
Adelphi University comprises a small liberal arts college and a cluster of professional schools that have grown up in close relationship to the needs of the region. Our mission is to provide quality undergraduate and graduate education and to offer professional preparation of the first rank in arts, education, business, clinical psychology, social work, nursing and other health sciences.