Advertised Summary Job Description: Reporting to the Director of Columbia Publishing Course, the incumbent will oversee the administration of two intensive courses in publishing, while managing the NY office throughout the year and coordinating with the UK office.
Incumbent will be UK-based from late August through early October, setting up and administering the program and associated events at Oxford University and in London. Multiday domestic and international trips are also required during the two recruiting seasons (October-November and January-March).
Incumbent must be available to work evenings and some weekends during the six-week NY course (which takes place in June and July) and the four-week UK course (which takes place in September).
Manages international recruiting process. Identifies recruitment sources for candidate selection. Oversees and identifies improvements to admission process. Promotes the NY and UK courses by traveling to colleges and leading outreach/recruiting sessions.
Update, maintain, and troubleshoot online application/CRM tool (Slate). Participate in on-going training in Slate to improve technical knowledge in data collection and the processing of applications.
Manages social marketing and advertising strategy. Creates entry materials and other literature for public distribution. Maintains program website and social media accounts, connecting online with potential applicants and alumni.
Acts as liaison to alumni of the Columbia and Radcliffe Publishing Courses. Maintains alumni database, tracking graduates passively (via industry news sites) and actively (direct mailings and outreach on social media). Oversees monthly alumni e-newsletter.
Working closely with the Director, develops programming for NY and UK courses. Tracks publishing industry news and generates ideas for speakers and updates to course curriculum.
Conducts research. Produces, evaluates and organizes materials for publishing course. Writes extensively, including outreach materials, correspondence and reports. Acts as a liaison to publishing officials in US and UK.
Oversees the day-to-day administration of the course office in New York, and the UK program, to ensure smooth day-to-day operations here and abroad.
Monitors program budget and reconciliation, running reports and performing historical research as needed. Processes invoices, travel disbursements and other related financial transactions for New York program. Manages relationships with vendors, donors, and other key external contacts in New York.
Responsible for the planning and coordination of all on and off campus events in New York and the UK.
Administers job placement services and other duties as assigned, liaising with human resources departments and hiring managers. Assists Director in providing career counseling to students and graduates of the course.
Supervises student and temporary/casual employees as needed.
Performs other related duties as assigned.
General Minimum Qualifications: Education:Bachelor's degree and/or its equivalent
Experience: 3-5 years related experience; preferably in higher education and/or publishing, especially magazine or digital publishing
Willingness to travel and to work for 6 weeks from the UK required.
Additional Specific Minimum Qualifications: Willingness to travel and to work for 6 weeks from the UK required.
Must be able to work independently as well as part of a team.
Strong computer skills a must, including a working proficiency in Excel, Google Suite, Adobe Pro and database programs. Ability to use digital and social media also a must.
Excellent communication and interpersonal skills.
Demonstrated ability to work under changing priorities and manage multiple tasks under deadline pressures.
Proficiency with program budgets required.
Preferred Qualifications: Experience with Facebook ads and Google AdWords Strong network of mid- and executive-level publishing contacts Experience with designing and managing relational databases (such as FileMaker or Access) strongly preferred Experience with Technolutions/Slate CRM tool
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_173375
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.