The Grants Manager will provide research administrative and financial management support to investigators at Penn Dental Medicine. This person will provide both pre-and post-award support, coordination and administration to Penn Dental Medicine. Post award activities include: account setup, monitoring and reviewing sponsored projects expenditures, preparing fund projections, recommending/implementing corrective actions as needed, ensuring efficient, accurate and timely grant closeouts, monitoring and enforcing compliance with sponsor guidelines, and School and University policies. The Grants Manager will regularly meet with principal investigators to discuss and advise them on financial issues related to their portfolios.
The Grants Manager will maintain salary grids and work collaboratively with the Fiscal Operations and Business Administration team to ensure faculty and staff are paid correctly; prepare effort reports, direct and indirect cost allocation and management; participate in specific projects, including the annual budget submission, management of grant projections; manage more complicated grants including training grants and program projects with multiple sub-contracts. The Grants Manager will produce quarterly forecasts and annual budgets for sponsored-research fund groups and research-related special-purpose funds. They will assist with grant policy creation, dissemination, and enforcement in the respective grant areas.
The Grants Manager will report to the Administrative and Financial Officer and work closely with the Office of Research Support Services, Export Control and Compliance and the Office of International Student and Scholar Services.
Key Competencies and Behaviors for the Role:
1. Accountability: takes responsibility for all work activities and personal actions; follows through on commitments; implements decisions that have been agreed upon; maintains confidentiality with sensitive information; acknowledges and learns from mistakes without blaming others; recognizes the impact of one’s behavior on others.
2. Adaptability: responds to changing circumstances by being innovative and altering behavior to better fit different situations; consistently exhibits optimism and energy; learns new skills, performs work in different ways; successfully works with new colleagues; professionally deals with personal discomfort in a changing work environment; willing to be flexible; remains calm in stressful situations. Demonstrates tolerance for uncertainty. Demonstrates adaptability through adopting a plan, behavior or approach
3. Clear Communication: expresses oneself clearly and effectively when speaking and/or writing to individuals or groups; listens attentively; ensures that information is understood by all parties; shares information in a timely manner using the most appropriate method; presents well-organized information in a group setting. Maintains a constructive, open dialogue with others and speaks with candor. Presentation Skills: engages audience by presenting well-organized material in an understandable format. Speaks persuasively and in a convincing manner. Proofreads documents to ensure proper language usage
4. Initiative: takes action to improve a situation without waiting for explicit instructions; understands how one’s own actions relate to the University’s and department’s strategic goals; recognizes and responds to opportunities in order to reach a goal; seeks new and improved techniques, solutions, and approaches to completing assignments. Recognizes opportunities and uses them to reach a goal. Seeks innovative approaches to completing assignments.
5. Working Collaboratively: works collegially with others, cooperating in both interpersonal and team relationships; fosters enthusiasm and maintains mutual trust, candor and respect. If applicable, manages groups effectively and builds partnerships with others. Fosters a sense of collegial partnership and teamwork. Manages groups effectively by facilitating the participation and contributions of others and building shared goals. Encourages cooperation and establishes common ground to achieve larger organization objectives. Builds network of informal friendly relationships to get things done. Works well as a member of a team.
Internal Number: 41852
About University of Pennsylvania
Penn has a long and proud tradition of intellectual rigor and pursuit of innovative knowledge, begun by Benjamin Franklin in 1740. That tradition lives today through the creativity, entrepreneurship, and engagement of our faculty, students, and staff. Academic life at Penn is unparalleled, with an undergraduate student body of 10,000 from every U.S. state and around the world. The entering class of 2015 is the most talented and diverse in Penn's history. Consistently ranked among the top 10 universities in the country, Penn welcomes an additional 10,000 students to our top-ranked graduate and professional schools.