A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The Infection Prevention & Epidemiology department is seeking a highly motivated Administrative Assistant Intermediate to join their team. Candidates for this position must have the knowledge, skills, abilities, and experience needed to provide responsible and effective administrative support in a fast-paced environment with ever-changing priorities. Key skills include: accuracy and attention to detail, the ability to problem-solve, excellent planning and project management skills, consistent and effective follow-through on all matters, high quality writing skills, excellent customer service and diplomacy and the ability to handle sensitive matters in a discreet manner.
Answer phones. Respond to routine requests; route calls to appropriate person.
Review and disseminate mail; compose responses for routine requests.
Maintain mailing lists and complete scheduled mailings.
Schedule appointments and maintain office calendars using Outlook.
Schedule and arrange department/committee meetings. Assist with preparation of materials. Copy/distribute materials.
Make travel arrangements, including booking flights, arranging hotel accommodations and other related travel arrangements.
Arrange schedules for campus visitors, including preparing itineraries, scheduling meetings and appointments and arranging parking as directed.
Complete financial tasks such as purchasing card reconciliation; prepare Concur expense reports; process purchase orders/invoices; non-PO vouchers; preparation of cash receipts, deposits, journal entries.
Monitor and order office supplies within budget.
Coordinate submittal of payroll materials; process additional pay using PeoplePay.
Maintain employee blue folders
Assist with special projects, event planning and coordination as assigned.
Perform other duties and responsibilities as necessary to accomplish the goals of the department.
Assist with communicable disease reporting
A minimum of two (2) years; five (5) years preferred of administrative support experience in a fast-paced, customer service oriented environment.
Microsoft Office proficiency (Word, PowerPoint, Excel, and Outlook).
Candidate must have strong interpersonal skills and the ability to communicate effectively (both orally and in writing) with internal and external customers.
Candidate should possess attention to detail, ability to work independently and as team, and ability to multi-task.
Knowledge of University policies and procedures is preferred.
Experience with University systems, including MPathways, FinProd and Concur
University of Michigan Health System conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
The University of Michigan Health System improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 165648
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.