50%: Administrative Support for departmental faculty --Provide primary administrative support for the OBGYN division faculty/providers and clinical staff. --Provide secondary administrative support for the MFM, Gyn Onc and UroGyn division faculty/providers and clinical staff. --Manage faculty calendars and schedule meetings, including making decisions on a daily basis regarding the clinical faculty's electronic calendars. -- Responsible for clinic and hospitalist schedules and enter data into online scheduling software. --Assist faculty with the preparation of promotion dossiers and annual faculty reviews. --Provide support with composition, word processing, editing, and formatting correspondence, curriculum vitae, manuscripts/reviews/abstracts, bibliographies, grant paperwork and reports, and Promotion and Tenure dossiers. --Assist with travel arrangements for faculty (airline reservations, hotel reservations, and meeting registration) related to conferences and speaking engagements. --Assist with recruitment and onboarding process for new faculty --Work with Biomedical Library liaison and staff to perform literature searches.
50%: Departmental and administrative team support --Provide administrative support to the OBGYN Promotion and Tenure Committee, Post-Tenure Review Committee and Probationary Faculty Review Committee. --Project lead for departmental e-newsletter and departmental e-updates. --Project lead for the departmental website. --Assist with departmental events e.g. receptions, retreats, faculty/staff meetings. --Assist with the office operations of the Maternal Fetal Medicine and Women’s Health Specialist office locations. --Serve as departmental and division information source, answering and triaging phone calls. --Process finance transactions including expense payments, employee reimbursements, purchasing card transactions, and travel reimbursements. --Assist with recruitment and onboarding process for new staff --Maintain and order office supplies and equipment, with the assistance of the student worker. --Assist with adjunct faculty information on website. --Process online applications and activity forms. --Assist with tracking and processing of documents for promotions, probations, and terminations. --Special projects as assigned
Hourly Salary Range: $16.18 - $27.21
All required qualifications must be documented on application materials.
Required Qualifications: -High School Diploma/GED and four (4) years of related office and administrative experience. Training/education may be substituted for some of the years of experience. -Project coordination/collaboration and/or event planning experience. -Customer service oriented. -Computer experience using Google calendar and Gmail, MS Office (Word, Excel, PowerPoint, at a minimum) and maintaining calendars for multiple individuals.
Preferred qualifications: -Experience scheduling complex meetings with multiple participants using various electronic calendar systems and arranging event details (i.e., room scheduling, catering, etc). -Experience assisting with project management. -Intermediate to advanced computer skills including proficiency with Microsoft Office and electronic calendars. -Knowledge of and experience with electronic medical records, audio/visual technology and equipment -Knowledge and understanding of financial policies and procedures -Demonstrated excellent interpersonal and communication skills (written & verbal) to include proactive dissemination of information; proficiency in grammar, punctuation, and spelling. -Demonstrated exceptional organizational and problem-solving skills. -Ability to multi-task and prioritize in a fast-paced environment, work independently, show initiative, meet deadlines, and provide administrative support to multiple
Internal Number: 327688
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.