Founded in 1926, Sarah Lawrence is a coeducational, residential liberal arts college situated on a wooded campus just north of New York City in Bronxville, NY. The College is internationally renowned for its combination of strength in artistic creation, high expectations for written expression, and a uniquely rigorous academic program. Wide ranging and intentionally interdisciplinary, the academic program is built around a pedagogy of close collaboration between faculty and students in a process of directed exploration made possible by a student-faculty ratio of 9-to-1.
The Executive Assistant to the Vice President of Advancement and External Relations is responsible for the efficient and effective functioning of all administrative processes of the VP’s office. Utilizing administrative management skills and interpersonal talents, the Executive Assistant prioritizes workflow and interdepartmental communications related to a wide range of matters requiring the attention of the Vice President of Advancement and External Relations. The Executive Assistant exercises discretion in flagging and prioritizing matters requiring the immediate attention of the Vice President and in determining when and how the Vice President should be informed of emerging or evolving issues.
When briefing the Vice President, it is expected that the Executive Assistant will independently gather and organize all readily available qualitative and quantitative information to help inform the vice president’s decision-making. This often involves directly pulling alumni/donor profile information from Raiser’s Edge or consulting with other VPs to get current institutional research information relevant to the matter or task at hand. It may also involve coordinating with other directors or members of senior staff to gather filter and integrate background information.
An absolute requirement of the position is maintaining positive and effective relations with Trustees, major donors, senior staff, faculty and peers within the department. The Executive Assistant must be discreet, maintain confidences and protect the sensitivity of work and communications under her/his/their supervision.
Reporting to the Vice President for Advancement and External Relations, the Executive Assistant is responsible for six essential and important functions:
Maintaining the Vice President’s correspondence and calendar, including scheduling her meetings and appointments, booking her travel. This requires engaging in significant written and verbal communications with high-level donors and professional associates, while maintaining confidentiality around large quantities of sensitive or private information.
Acting as the key liaison between the Office of Advancement and External Relations and the President’s Office regarding the President’s appointments and her travel to meet with current and prospective donors to the College.
Assisting the Vice President in overseeing the budget co-ordination for Advancement Operations, Major Gifts, The Fund for Sarah Lawrence, External Relations and Alumni Relations.
Managing the functional support of the Office of Advancement, overseeing support staff and serving as the key liaison between the Office of Advancement and the Office of Operations.
Serving as a key link and communicator between the Vice President and the Advancement and Alumni Relations staff.
Coordinating the materials, meeting arrangements, and communications for a subcommittee of the SLC Board of Trustees.
The Executive Assistant exercises discretion in flagging and prioritizing matters requiring the immediate attention of the Vice President and in determining when and how the VP should be informed of emerging or evolving issues.
Qualified person must have a Bachelor’s degree (Master’s preferred), excellent written and oral communications skills, superior organizational skills, have a strong working knowledge of the Microsoft office suite, excellent Powerpoint skills, and be comfortable working in a quick-paced environment with multiple tasks and goals being managed simultaneously. Experience with project management software and social media are a plus.
Ensure effective management of all logistics associated with the Vice President’s travel, appointments, expenses and meetings
Serve as primary liaison between Advancement and President’s office staff
Liaison with high level prospects, donors and alumni
Receive, prioritize and process requests for meetings
Staff the Campaign Steering Committee
Run budget process for department and manage budget during fiscal year
Process correspondence, organize and maintain office files
Serve as office manager liaison between Advancement/Marketing and other SLC departments,
Enter data pertaining to the Vice President’s visits, correspondence and conversations into Raiser’s Edge database
Generate reports from Raiser’s Edge database
Prepare expense reports and process invoices incurred by the Office of Advancement
Occasional coordination of event plans
Update project management lists using project management
Use Slack or other messaging platform to communicate
Anticipate needed documents and background for meetings.
Review and edit documents\emails drafted by the Vice President
Perform other duties as assigned by the Vice President
Experience and skills:
Well-organized and flexible with the ability to work independently in a fast paced environment
Ability to multi-task and independently prioritize competing tasks and deadlines
A minimum of two years as an assistant to a senior executive
Knowledge of executive protocols
Excellent personal communications and phone skills
Proven organizational skills
Technically adept – can learn new software
Proficient in the use of Microsoft Word, Excel, Powerpoint and Outlook
Experience with Blackbaud Raiser’s Edge preferred
Experience in higher education or other non-profit environment recommended
Sensitivity to and respect for the diversity of a multi-cultural learning community
Impeccable attention to detail.
Excellent interpersonal skills including displaying confidence and diplomacy when dealing with trustees, donors and alumni
About Sarah Lawrence College
Sarah Lawrence is a prestigious, residential, coeducational liberal arts college. Founded in 1926 and consistently ranked among the leading liberal arts colleges in the country, Sarah Lawrence is known for its pioneering approach to education, rich history of impassioned intellectual and civic engagement, and vibrant, successful alumni. In close proximity to the unparalleled offerings of New York City, our historic campus is home to an inclusive, intellectually curious, and diverse community.
Talented, creative students choose Sarah Lawrence for the opportunity to take charge of their education. In close collaboration with our dedicated, distinguished faculty, students create a rigorous, personalized course of study, conduct independent research, and connect a wide array of disciplines. They graduate knowing how to apply the knowledge, skills, and critical thinking necessary for life after college.