The Fund Operations function operates as a point of contact and an intermediary for the Mediolanum group entities in Ireland, Italy, Luxembourg, Spain and Germany and the various outsourced service providers. The role involves supporting the Operations Manager in an interesting mix of routine control oriented works, reporting, problem solving and projects. The position requires an individual who can demonstrate an understanding of Fund Accounting and Administration. While the role contains some routine tasks it generally requires the individual to deal with ad-hoc issues as they arise while focusing on internal deadlines against deliveries of the outsourced service providers. This role would suit a person with a track record in achieving deliverable targets in the Fund Administration business.
Principal Duties and Responsibilities, including but not limited to:
Oversight and Control: Support the Fund Operations Manager in the day to day oversight of operational interactions between Management Company, Distributors, Investment Managers, Administrators, Custodians, Transfer Agents, etc. oversight of daily NAV calculations and ability to review and challenge the data provided by the third party administrators.
Reporting: Monthly preparation of Board documents and ability to analyze and process the relevant information provided by the administrators in order to be presented before the Board of Directors; preparation of regulatory reporting on a timely basis including AIFMD return, Covip, Italian Whitelist; assisting with the preparation of audited and interim financial statements, co-ordinating German Tax Reporting; must be able to carry out the dividend distributions process involving both calculations of the same and issue of the relevant communications.
Project Management: Assist the Fund Manager during service calls with the Dublin Administrator to initiate and document progress on multiple projects of different nature. Demonstrate the ability of understanding and capturing the different aspects involved in each specific projects including but not limited to the accounting, IT, trading and risk/compliance side. Assisting with the opening of Custody accounts in different countries and currencies, coordinating the launch of new classes and funds.
Management of Relationships with internal and external clients: The candidate will be the pStrong experience as a Fund Administrator.rimary point of contact for third party administrators, auditors, distributors in the various countries where the funds are marketed, traders and the other Mediolanum Teams both in Dublin and abroad. He/She will be responsible for the quarterly review of the service providers and is expected to participate in meetings with external parties. They will be the point of contact point of contact for clients and/or Gamax sales representatives and/or Gamax Call Centre (outsourced to an external provider)
Skills / competencies:
Strong experience as a Fund Administrator or Fund Accountant
Fluent in German essential
Computer Skills - Excellent PC skills especially MS Excel (to advance level incl. pivot tables, lookup formulae, data filters and other complex formulae), Word and Microsoft Office.
Industry Knowledge – Good knowledge of financial instruments, valuations process & Central Bank regulations are a must. Strong knowledge of Mutual Funds structures and ability to adhere to tight deadlines.
Proactivity and ability to prioritize tasks - The candidate must show flexibility and ability to work in a fast paced environment.
Display Attention to Details in all aspects of work and relationship.
The ideal candidate is self motivated and focused on resolving issues quickly. He/She is expected to be able to develop strong business relationships both internally and externally, have a good attitude to problem solving and strong ethical values.
Excellent numeric and communication skills both verbal and written.
Business or financial services qualification or studying for same. This is not essential but would be an advantage;
Qualifications and Experience:
Minimum 5/7 years' experience as a Fund Administrator or similar role in the Funds Industry or Transfer Agency
Appropriate 3rd Level Qualification
Internal Number: 4927667
About Mediolanum Asset Management Limited (MAML)
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