Rutgers, The State University of New Jersey, is seeking a Senior Program Administrator Supervisor for the School of Social Work. The Senior Program Administrator Supervisor is an excellent project manager with the ability to lead a multi-site team and manage competing priorities in a fast-paced environment. This position oversees all operational activities required to implement NJCSI's learning events and educational activities to ensure high quality and efficient delivery of services. This includes planning the vision and details for all learning events (including trainings, conferences and community events) and implementing the logistics required for successful execution (instructor assignments, site assignments, production of learning materials, submission of reports.). This position also supervises two coordinators responsible for planning learning events and providing administrative support at three sites hosting training courses.
Among the key duties of this position are the following:
Provides administrative and logistical direction to NJCSI programming as guided by contract deliverables and stakeholders.
Serves as a member of the NJCSI management team to develop workplans and for all implementation of schedules and services provided, and oversees the organization and organization of site operations for meetings, training sessions, and other special learning events.
Collaborates with leadership to keep abreast of schedule changes, site needs, and potential conflicts.
Oversees updates to the learning management system and production of learning materials.
Oversees the process of: selecting sites, processing inquiries for class sessions, plans the operational aspects related to the delivery of new trainings and preparation of trainers to deliver content.
Minimum Education and Experience:
Requires a bachelor's degree; or an equivalent combination of education and/or experience.
A minimum of five (5) years' experience that demonstrates knowledge of project management, administrative processes, supervision of staff across multiple locations.
Required Knowledge, Skills, and Abilities:
Must have working knowledge and experience with Microsoft Office software programs
Use of personal vehicle in order to travel for business demands; a valid driver's license would be required for this position.
Outstanding oral and written communication skills
Ability to work with a great deal of independence and discretion and to keep sensitive matters confidential
Ability to handle a wide variety of tasks simultaneously and maintain calm under pressure
Ability to manage time and projects in order to complete work thoroughly and on time
Ability to interact effectively with very diverse people and with a wide range of stakeholders
Experience in coordinating large scale training or education projects.
Strong capability of working autonomously to coordinate and provide effective decision making to meet project needs.
Desktop and laptop computers
MS Office software: word processing, database, project management, and spreadsheet applications
Expected to use and be familiar with copier machines, fax, and other office equipment
Physical Demands and Work Environment:
General office environment with light lifting.
Clean Driving Record
Posting Number: 18ST3770
Location: College Ave (RU-New Brunswick)
Internal Number: 80015
About Rutgers University
Rutgers, The State University of New Jersey, is a leading national public research university and the state's preeminent, comprehensive public institution of higher education. Rutgers is dedicated to teaching that meets the highest standards of excellence; to conducting research that breaks new ground; and to turning knowledge into solutions for local, national, and global communities. As it was at our founding in 1766, the heart of our mission is preparing students to become productive members of society and good citizens of the world. Rutgers teaches across the full educational spectrum: preschool to precollege; undergraduate to graduate and postdoctoral; and continuing education for professional and personal advancement. Rutgers is New Jersey's land-grant institution and one of the nation's foremost research universities, and as such, we educate, make discoveries, serve as an engine of economic growth, and generate ideas for improving people's lives.