The Assistant Director, Employer Programs & Events is a key member of the Employer Relations team. This person works with the Director and teammates within Employer Relations to engage employers and make employment opportunities accessible to students and alumni. This individual leads interview center activities to ensure the team best meets needs of employers and students / alumni.
Key responsibilities include: providing operational direction and support for a robust schedule of Career Services programs and events for MBA students; coordinating and overseeing operational aspects of the campus recruiting program. The principal features of this program are numerous pre-recruiting events (e.g., employer presentations) and a 35-room interview center where students participate in over 5,000 interviews annually.
Manage Chicago Booth Interview Center facilities and vendor relationships:
Manage interview facility and a recruiters' lounge, including planning room utilization, coordinating utilization by students, Career Services staff, Booth partners, and non-Booth entities
Develop budget and track interview center costs versus budget; flag deviations and recommend adjustments as necessary
Manage relationships with interview center service providers such as catering and valet services; lead vendor negotiations; evaluate and monitor caterer performance
Lead Chicago Booth Interview Center operations during core recruiting season:
Hire, train, and supervise seasonal and part-time employees/student workers to assist with the operational details of campus recruiting. This includes 2 interview center assistants, 4-6 MBA students, and 2 concierges
Use sound judgment in troubleshooting issues/conflicts that arise during the course of campus recruiting while providing students and employers exceptional customer service
Communicate last minutes changes to companies and students. Track and report student interview no shows and late cancellations. Identify patterns in student and employer behavior and flag for the team
Collaborate with Employer Relations team members to execute a seamless recruiting experience for campus recruiters and students:
Prepare employer materials (e.g., schedules, resumes) and student materials for interviews
Troubleshoot employer issues / concerns
Maintain company contact information collected through employer check-in process
Monitor appropriate list servs and follow-though with students and employers in a timely manner
Manage interview schedule changes to maximize the number of students who have an opportunity to interview
Manage the Same Day Sign-Up process
Analyze campus recruiting data to identify recruiting trends and uncover improvement opportunities:
Create and deploy surveys. Analyze and share results with staff. Provide improvement suggestions and implement, as necessary
Analyze results from Same Day Sign-Up process
In addition to core interview center responsibilities, the Assistant Director, Programs and Events will play a key role in select special initiative and programs:
Lead end-to-end project management for select employer relations events such as: Recruiters Conference and Second-Year Roundtables. Includes budgeting, project management, convening teams, marketing, post-event debriefs
Plan, organize and manage the Student Ambassador program; including the recruitment and training of Student Ambassadors (between 30-40 students). Accumulate and summarize student feedback on presentations
Coordinate 300+ company events for students on behalf of employers. Events attract between 10 and 300 attendees. Work with the employer relations team to ensure that events are held in conjunction with guidelines
Education, Experience OR Certifications
Bachelor's degree required.
At least two years of event planning, recruiting, and/or sales/business development experience required.
Experience and/or familiarity with MBA/business careers preferred.
Experience with managing programs or projects involving people who may or may not report to you is preferred.
Technical Knowledge or Skills:
Strong PC skills and familiarity with databases required.
Basic statistical analysis skills required.
Strong Internet skills and the ability to conduct thorough data searches required.
Knowledge of social media including, but not limited to, LinkedIn, Facebook, etc, required.
Microsoft PowerPoint skills preferred.
Strong organizational skills required.
Ability to thrive in a fast-paced, team-oriented environment (with frequent interruptions) that often demands multi-tasking required.
Customer service attitude, high-quality work orientation and professional demeanor - including tact, discretion, a track record of establishing positive client relationships, and creating a hospitable environment for both students and employers, required.
Ability to motivate self, work independently and collaboratively, and think creatively required.
Excellent written and verbal communication skills required.
NOTE: When applying, all required documents MUST be uploaded under the Resume/CV section of the application.
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.
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Internal Number: JR03488
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