SUMMARY: This position serves as principal administrative contact and liaison for external and internal constituencies including donors, alumni, deans, faculty, and Harvard University colleagues. Has direct responsibility for the coordination of all information and calendar of the Directors of International Advancement. Assists with the coordination and execution of essential meetings including International Advancement team meetings with the Vice Provost for International Affairs, regular meetings of University-wide international fundraisers, and other meetings as needed. Manages support and all background work for principal gift prospect portfolio and complex stewardship and events associated with that prospect pool.
Designs, organizes and implements administrative systems and procedures, performing necessary support duties for 2-3 senior fundraisers. These duties include preparing agendas for and recording the proceedings of meetings, and drafting correspondence and reports; creating charts and presentations as advised; preparing meeting materials; completing expense reports, and making often-complicated international travel arrangements for the Vice Provost's development travel, as well as that of the senior staff. This includes anticipating the need to secure official visas to travel to specific countries and to obtain pre-trip medical inoculations, and allowing sufficient time in the planning cycle to allow for such. Also responsible for scheduling and coordinating the use of facilities, services and all required arrangements for meetings, conferences and seminars that span both the University and other academic institutions.
DUTIES & RESPONSIBILITIES: 1. Reports to Director of International Advancement and the Senior Director of International Advancement 2. Assists with the coordination and execution of essential meetings as needed. Staffs meetings, preparing both agendas and meeting minutes; assembles information and creates presentations as needed. 3. Serves as liaison for International Advancement team to integrate general AA&D training practices, working to provide additional support to those with existing responsibilities in this area. 4. Handles various project-management tasks related to University-coordinated prospects, including helping to plan and execute special events and campus visits. 5. Drafts preliminary briefings, itineraries and research backgrounders needed for prospect visits and international travel. 6. Manages Directors calendars. 7. Organizes and produces memos, correspondence and reports for review. 8. Manages filing and organization of filing 9. Handles complicated international travel arrangements for the Vice Provost and senior fundraisers in International Advancement, and completes expense reports following trips. 10. Coordinates use of facilities and A/V equipment. 11. The above covers the most significant responsibilities of the position. It does not, however, exclude other duties, the inclusion of which would be in conformity with the level of the position.
Please include a cover letter with your application.
Skills testing may be a component of the interview process for this position.
The department of Alumni Affairs and Development at Harvard University is committed to diversity. We welcome applicants who bring varied experience, thought, and practice to the department's mission to maintain and enhance an engaged community of alumni and friends worldwide and to lead the University's fundraising efforts.
Harvard University Benefits Package Vacation/Sick/Personal/Holidays: Harvard offers 3 (union roles) - 4 (exempt) weeks paid vacation, a paid holiday break between Christmas and New Year's Day, 12 paid sick days, 11.5 paid holidays, and 3 paid personal days each year. Medical/Dental/Vision Benefit: Harvard offers a variety of excellent medical, dental, and vision plans which all begin on the first day of employment. Retirement: University-funded retirement plan with full vesting after 3 years of service. Tuition Assistance Program: Competitive tuition assistance program, $40 per class at the Harvard Extension School and discounted study options through participating Harvard Graduate Schools. Transportation: Harvard offers a 50% discounted MBTA pass as well as parking options to assist employees in their daily commute to campus. Wellness Options: Harvard offers programs and classes at little or no cost, including stress management, massages, nutrition, meditation, and complimentary health services. There are also fee-based athletic facility memberships available at various locations around the university for employees.
Salary Grade: 053
Union: 55 - Hvd Union Cler & Tech Workers
BA/BS degree or equivalent and ability to work occasional overtime required.
The ideal candidate will: 1. Have two to three years related professional experience, preferably in an academic environment. 2. Demonstrate excellent organizational skills. Must be able to manage multiple assignments from multiple sources, be efficient, organized, detail-oriented, and able to meet project deadlines. 3. Possess exceptional written and oral communication skills, and the ability to comprehend and summarize detailed and complex research reports and press articles to create comprehensive briefings. 4. Convey the ability to maintain confidentiality and exercise sound professional judgment, and demonstrate a strong commitment to constituent service. 5. Be professional, enthusiastic, collaborative, focused, motivated to learn, flexible to change, reliable, self-motivated and able to work effectively with people from different backgrounds and experiences. 6. Demonstrate an interest in Harvard's international expertise and institutional priorities, ideally engaged in substantive issues related to global philanthropy. 7. Possess strong computer skills; experience with Windows, and Excel and a range of web-based resources, including Lexis Nexis and Factiva, with the capacity to master new software applications and technologies.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47526BR
About Harvard University Alumni Affairs and Development
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.