Job Requisition Number: 25982. The L&S Office of Undergraduate Advising (OUA), the largest College Advising office, consists of 1 Dean, 1 Associate Dean, 2 Assistant Deans, 25 College Advisers, 13 F/T staff, and numerous student employees. The OUA staff provides advising and counseling to prospective students, new freshmen and transfer admits, currently enrolled and readmitted undergraduate students, parents/family, faculty, staff of other administrative units or educational institutions regarding academic programs. College Advisers discuss majors, enrichment opportunities, student support and engagement, resources, and when appropriate, policies, procedures and College and University requirements. Advisers assist OUA faculty deans in the adjudication of academic regulations of the College and the Faculty Senate to ensure the integrity of the degree and the continuing quality of the institution. Decisions made by OUA impact all academic units within the College of Letters & Science and set precedent for other schools and colleges on campus. Services provided include pre-scheduled and same-day individual advising appointments, group advising, Skype and Google Meet, satellite advising, web-based advising, webinars, chats, orientations, and various advising workshops. OUA works collaboratively with both academic and administrative departments across campus.
Analysis, Project Management, Decanal Assistance, & Outreach: •Analyze undergraduate student policy, procedures, and data related to issues such as progress to degree, graduation requirements, academic probation, and dismissal, majors, minor, etc. •Provide analyses for complex academic, data, systems and resource projects working directly with all levels of managers. •Perform the full scope of tasks related to data collection and analysis, from conceptualization to realization. Exercise forethought in determining which data to collect, draw on familiarity with existing data sources, strategize ways to meet emerging data needs, and structure new databases and spreadsheets so as to most accurately, comprehensively, and clearly respond to decanal and other inquiries. •Research and summarize best practices in field. •Propose, lead and/or participate on policy and planning committees and working groups. •Plan, organize, and implement projects with complex logistics involving multiple tasks and priorities. •Conduct post-implementation analysis to determine the need for further enhancements, finer distinctions and/or additional process/policy components. •Develop proposals and recommendations to guide and support a broader strategic direction for the organization. •Coordinate efforts with a variety of external and internal contacts; research organizational structures, policies and procedures and summarize best practices in field. •Perform ad hoc, analytical studies on a wide variety of policies, programs and issues which are complex in nature. •Research and analyze processes, procedures, policies and organizational structures in order to develop and/or implement changes and provide consultative services regarding general management to department administrators. •Conduct research, analyze student academic service needs, and evaluate the effectiveness of existing programs. This process includes reviewing reports, researching comparable institutions, and gathering and analyzing relevant data. •Recommend policy and procedural changes to senior management and the Deans. •Prepare directives, regulations and other instructions for issuance to departments. Coordinate implementation with departments that cross organizational lines as needed. •Research and drafts complex proposals, reports, briefings, and executive summaries. •Establish and maintain effective and productive relationships internally (Deans, faculty, departmental advisers, and other key administrative staff in all colleges and schools throughout the campus) and with external constituents for the collection and exchange of data, information about policy-related matters, and assessment methodologies., •Interpret and clarify College policies and regulations. •Advise deans on the formulation of department policy on areas needing clarification and resolution.
Professional Development: •Maintain professional growth and development through attendance at training sessions, seminars, conferences, cross-campus committees, and by participating in campus-wide committees and professional organizations.•Knowledge of common campus-specific and other computer application programs. Analytical/problem-solving skills. •Comfort and facility with quantitative data and numerical computation. •Demonstrated planning, evaluation and assessment skills. •Outstanding communication and interpersonal skills to communicate effectively with all levels of staff (and students) both verbally and in writing. •Proven experience in building and maintaining partnerships across campus. •Strong skills in analyzing and synthesizing large amounts of data for preparing sound and relevant proposals. •Ability to multi-task with demanding timeframes. •Ability to use discretion and maintain confidentiality. •Proven project management skills. •Specialized training and experience in student advising, program development, and coordination.
Education/Training: •Bachelor's degree in related area and/or equivalent experience/training This is a full-time, one-year, contract position.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.