A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.
The scope of the Administrative Manager Healthcare series can range from managing daily operations of a small unit, to recommending the strategic direction and providing leadership in the operational changes for large departments/division to contributing to the overall strategy, direction and vision for several functional areas. Is responsible (directly or indirectly) for all subordinate staff activities related to human resource management (hiring, promotion, salary changes, performance coaching, disciplinary actions, training and development, ensuring consistent application of organizational policies, etc.) Has measurable impact on operational effectiveness, attainment of department/unit objectives, service to customers and attainment of research goals. The primary duty of employees in this classification is the management of a customarily recognized department or subdivision, including the supervision of three or more full-time equivalent employees every week. Direction is over a permanent status-continuing function, not a collection of employees assigned to complete a project. Management duties include interviewing, selecting and training of employees; setting and adjusting their rates of pay and hours of work; planning and directing their work; appraising their productivity and efficiency for the purpose of recommending promotions or other changes in their status; handling their complaints and grievances and disciplining them when necessary. Management responsibilities include the authority to hire, fire, or promote assigned employees or make recommendations that are given particular weight. Employees have impact on budgeting, controlling costs, planning, scheduling, and procedural change. Under FLSA, this is the exempt job classification for this title. Incumbents in this position must meet the full criteria for exempt status: salary level, salary basis, and duties tests.
Responsible for providing leadership and professional expertise or services through leveraging the knowledge and skills of others; manages a department/unit with staff of varied skill and knowledge levels performing somewhat complex to very complex tasks and establishes operational objectives and assignments, and delegates assignments to subordinates. Decisions, work results and recommendations significantly impact others within the department. May have subordinate supervisors or group leads. Is guided primarily by established policies, precedents and professional knowledge and/or by projects/program objectives established by deans, directors, chairs, or other (divisional) leadership. Requires independent judgment to search out appropriate course of action within the context of policies and procedures.
Provide leadership and guidance for File room staff
Provide leadership and guidance for Reading Room coordinators.
Maintain operational flow for the file room
Ensure a stable and team oriented relationship between the reading room coordinators and faculty.
Foster a healthy team oriented environment
•Answer phone calls and emails and provide face-to-face services to customers throughout the day.
•Provide leadership to staff that download outside studies to be read/used by radiologists
•Manage Radiant read lists.
•Manage ‘Results Tracker’ list and ‘All Read’ list throughout t
•Manage protocol list in Radiant.
•Processes requests to send medical records from paper authorizations and releases occasionally
Manage 24/7 clerical operations that include Radiologist's support staff, digital image management, release of medical information, litigation and clinic conference coordination
Monitor speed of service and turn-around time for various processes of patient image management
Monitor and coordinate follow-up for unsigned studies
HR management to include posting, interviewing, candidate selection and orientation, training, staffing, corrective and disciplinary action, and termination.
Manage the performance evaluation program and the employee engagement survey program
Any additional duties deemed necessary by the administrative team
Previous supervisory experience
File room experience
Must be able to problem-solve using good judgment.
Must be able to communicate effectively verbally and in writing.
Ability to positively represent the department to internal and external customers.
Effectively prioritize workload to meet deadlines in a timely manner.
Excellent leadership and interpersonal skills.
Proficiency with computer systems and PACS. *Previous successful and progressively more responsible supervisory experience. *Project management experience. *Proven on the job leadership skills. *Experience in managing multidisciplinary patient care providers in a hospital setting *Demonstrated ability to problem solve, address staffing needs and meet operational needs.
Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act.
Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.
Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended.
The University of Michigan is an equal opportunity/affirmative action employer.
Internal Number: 165100
About University of Michigan - Ann Arbor
A great university is made so by its faculty and staff, and Michigan is recognized as one of the best universities to work for in the country. The Michigan culture is known for engaging faculty and staff in all facets of the university to create a workplace that is vibrant and stimulating.For two consecutive years, the Chronicle of Higher Education has placed U-M in its "Great Colleges to Work For" survey. In particular, the university earns high marks for strong relations between faculty and administrators, a collaborative system of governance, strong pay and benefits, and a healthy work/life balance.