Department:School of Journalism & Communication Appointment Type and Duration:Regular, Ongoing Salary:$46,700 - $60,000 per year Compensation Band:OS-OA06-Fiscal Year 2018-2019 FTE:1.0
Application Review Begins November 28, 2018; position open until filled.
Special Instructions to Applicants To ensure consideration, please submit a cover letter, resume, and names and contact information for three professional references.
Department Summary The SOJC is an ACEJMC-accredited program with over a 100-year history at the University of Oregon, which is a comprehensive research university and a member of the Association of American Universities (AAU). Our program thrives as a journalism and communication school known for innovation, ethics, and action. We offer four undergraduate concentrations (in advertising, journalism, media studies, and public relations), five professional and academic master’s programs, and a doctoral program in media studies.
Position Summary Reporting to the Dean of the School of Journalism and Communication (SOJC), the Executive Assistant to the Dean provides the highest level of quality and efficiency in the management and operation of the office. Calling upon a comprehensive knowledge of the University of Oregon and its programs, personnel, policies and procedures, this position organizes and orchestrates the flow of activities, calendar of events, correspondence, meetings, budget, internal and external relations, development activities/events and research in providing confidential, executive support to the Dean.
The Executive Assistant provides administrative support and manages the faculty searches and the faculty review/promotion and tenure processes. The EA will frequently interact other units within the SOJC and with executive offices outside the SOJC. The position requires the use of independent judgment, and in serving as a vital communication link, is involved in many sensitive and confidential issues, policy development, and processing of documentation and/or conversations related to personnel action associated with faculty, officers of administration and classified staff of the SOJC.
Minimum Requirements • Three years of office and project management experience of increasing responsibility, to include serving as team lead on projects. • One year of service as confidential executive support for a department head or dean or an executive at an equivalent level.
Professional Competencies • Demonstrated ability to manage stressful situations with tact and diplomacy and to use sound judgment and initiative, particularly as it relates to handling sensitive and/or confidential information. • Excellent and effective written and oral communication skills, problem-solving skills, time management skills; attention to detail. • Proven proficiency with Microsoft Office applications (word processing, spreadsheet and database applications) Outlook for email and calendaring (or similar scheduling program). • Ability to adapt to changing processes and procedures (e.g. online academic job searches, digital preparation of promotion and tenure dossiers) based on new technologies and new procedures of the faculty Collective Bargaining Agreement.
Preferred Qualifications • Bachelor's degree. • Experience in executive-level support in higher education.
All offers of employment are contingent upon successful completion of a background inquiry.
The University of Oregon is proud to offer a robust benefits package to eligible employees, including health insurance, retirement plans and paid time off. For more information about benefits, visit http://hr.uoregon.edu/careers/about-benefits.
The University of Oregon is an equal opportunity, affirmative action institution committed to cultural diversity and compliance with the ADA. The University encourages all qualified individuals to apply, and does not discriminate on the basis of any protected status, including veteran and disability status. The University is committed to providing reasonable accommodations to applicants and employees with disabilities. To request an accommodation in connection with the application process, please contact us at firstname.lastname@example.org or 541-346-5112.
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The University of Oregon, founded in 1876, is the stat'?s flagship institution. Located in Eugene, an energetic college town, the university offers academic excellence and hands-on learning opportunities in a welcoming atmosphere. Towering trees shade the 295-acre campus, where students, faculty members, and employees from a wide variety of backgrounds share a commitment to preserving the environment and pursuing innovation in more than 260 academic programs that range from Eugene to Portland and from the coast to the mountains. For more information visit http://www.uoregon.edu/about