Job Requisition Number: 25955. ****************************This is a one-year contract position (75% time)****************************
The Master of Translational Medicine program is a one-year professional degree program offered jointly by the Berkeley Bioengineering Department and the Department of Bioengineering and Therapeutic Sciences at UCSF. Students in the program learn the many facets of bringing a new medical innovation from initial concept to clinical implementation. Throughout an intense year, students engage in a range of activities including classes and real-world capstone projects within academic labs and outside companies. This position is essential to recruiting and ensuring the academic success of this unique student population. The Student Services & Admissions Advisor, under guidance of the Executive Director (and with input from the Faculty Director), is responsible for administrative activities to recruit new MTM students, support existing students, and engage program alumni. The position involves a wide range of student services duties and responsibilities spanning both campuses. The Student Services & Admissions Advisor oversees administrative aspects of course enrollment and degree issues, capstone projects, and student/alumni database management. Additionally, the position will document student activities for outreach and recruitment purposes, help plan recruitment, student, and alumni events. The position provides assistance to the director, faculty, and students in recruitment, admissions, orientation, academic advising, and financial aid.
30% Academic Advising:
•Advise students on a variety of topics, including but not limited to MTM program requirements, financial aid opportunities, University petitions and deadlines. Monitor student progress toward graduation and ensure that University deadlines are met on both campuses. Provide information to students about opportunities such as lectures, industry events, and special classes. •Assist students with University administrative functions •Provides information to students and faculty regarding campus policies and procedures on student conduct. Maintain student handbook. •Database Management: Oversee development and maintenance of student and alumni database including. Routinely update databases using local and external sources to ensure records are accurate and current. Produce a variety of special reports for topics such as student demographics and alumni outcomes.
30% Recruitment and Admissions:
•Assist in recruitment activities, including writing or editing materials, and representing the school/college/department at admissions events and other forums. Under direction and guidance, implement events to enhance recruitment and yield. •Handle general enquiries about deadlines and requirements and refer other more detailed issues to the appropriate person or unit. •Update MTM web pages as needed. •Work with students and alumni to capture student experience through a variety of visual and written media. Collaborate with stakeholders to create outreach content such as videos, blog entries, newsletters, etc. •Under direction and guidance, manage digital marketing and social media campaigns. •Coordinate with departments on both campuses to ensure incoming students are appropriately enrolled in the program. •Provide data for statistical projects and special outreach efforts as requested by director or other units on both campuses. Provide statistical and tracking data throughout recruitment cycle. •A portion of the above responsibilities may be accomplished through direction and supervision of one or more student workers.
•Coordinate and implement non-complex student events and assists in the planning and implementation of complex events. •In conjunction with other MTM and department staff, assist in planning an execution of prospective student information events, including, but not limited to Orientation, Capstone Showcase, Final Symposium, Career Events, Industry Site Visits, and Alumni Receptions.
15% Course and Project Support:
•Under guidance of Executive Director and Faculty Director, work with faculty, department staff, and partners such as Fung Institute to ensure that MTM courses are scheduled at compatible times on both campuses. Maintain lists and updated schedule of common MTM classes on both campuses. Ensure that appropriate forms are completed in timely manner. •Schedule capstone project presentations and coordinate the project team selection process. Throughout year, manage communications with mentors and students for ongoing evaluation of student progress. Help maintain database of prospective project mentors. *Update appropriate resources (including, but not limited to bCourses, social media, and calendar) with class documents, required classes, and optional events. Help maintain student workspaces on both campuses.
5% Professional Development:
*Attend classes and workshops as approved by executive director to gain additional knowledge of job functions.•Knowledge of advising and counseling techniques. •Interpersonal skills. Multicultural competencies; ability to work with diverse populations. •Skilled in service orientation, active listening, critical thinking. •Skilled at problem identification and prioritization in a fast-paced multitasking environment. •Written, verbal, and interpersonal communications skills to effectively represent the program and campus. •Political acumen and ability to maintain strict confidentiality. •Creativity, imagination and the ability to work independently, balance multiple projects, and to collaborative effectively. •Commitment to learning new skills, systems and ability to adapt to change. •Excellent technical skills including basic productivity software (e.g., MS Office), web and social media (including basic web editing), graphic and media design (e.g. Adobe Creative Suite, video editing), and database management (e.g., Salesfore). •Strong work ethic. High degree of professionalism. •Requires occasional travel between campus and UCSF. •Knowledge of University processes and procedures. •Understanding of University rules and regulations.
The University of California was chartered in 1868 and its flagship campus - envisioned as a "City of Learning" - was established at Berkeley, on San Francisco Bay. Today the world's premier public university and a wellspring of innovation, UC Berkeley occupies a 1,232 acre campus with a sylvan 178-acre central core. From this home its academic community makes key contributions to the economic and social well-being of the Bay Area, California, and the nation.