Division/School: Vice Provost for Student Affairs Business Title: Special Projects Manager Job Title: Administrative Services Administrator 2 Job Family: Administration Job Code: 4122 Grade: J Schedule: Full Time (100% FTE) Appointment Duration: one year fixed term position
Note: Not all unique aspects of the job are covered by this job description
JOB PURPOSE: Lead and manage assigned programs and projects under minimal supervision. Major projects will include, but are not limited to:
Cardinal Conversations - The Cardinal Conversations program (program name will change based on student committee decision), a university-wide initiative under the purview of the Provost, will be facilitated by the Vice Provost for Student Affairs.
Case Management Project - The case management project entails reviewing and rewriting policies and protocols related to supporting students experiencing serious challenges.
IDEAL initiative - The IDEAL initiative, developed as part of the Stanford long-range planning process is being launched and the Vice Provost for Student Affairs will lead the student-related component of this effort.
Lead the planning, implementation, administration and evaluation of special projects managed by SA central administration that have significant business, regulatory and/or technical challenges. These projects involve high-visibility innovations related to student life at Stanford, spanning multiple Student Affairs departments and disparate administrative and academic units.
Provide input to project approaches and execute portions of the projects with or without supervision. Assist in the implementation of the program design.
Develop, revise and facilitate implementation of procedures related to special projects.
Evaluate programs or functions, policies and procedures. Identify issues, and develop alternative solutions which may include changes to programs, policies and procedures.
Review and re-write policies and protocols.
Independently undertake research to collect and analyze data, create reports; formulate recommendations to achieve special project goals.
Review and analyze trends to advise and develop recommendations to achieve or modify the goals of the program or function.
Represent Student Affairs in meetings and provide information and/or training within the division and at the university level and/or to external/internal stakeholders and constituencies.
Create and develop agendas and content discussions, help to lead conversations and dialogue, determine who across the university should be involved.
Coordinate scheduling and logistics of meetings and events with central administration staff support, as available. Manage high profile events.
Maintain records, meeting notes, email communications, website and other materials, agendas, follow-up lists and scheduling for special projects and events. Staff the leaders of special project teams, and manage budget and financial transactions.
Manage and contribute to the development of outreach strategy to students, faculty and staff that may include relationship development, communications and compliance.
May direct staff to perform various tasks and assignments.
Develop and/or oversee special projects budget; manage finances including monitoring, analyzing, forecasting, and reporting.
* - Other duties may also be assigned MINIMUM REQUIREMENTS: Education & Experience: Bachelor's degree and five years of relevant experience, or combination of education and relevant experience.
Knowledge, Skills and Abilities:
Demonstrated ability to establish priorities, manage shifting priorities, and handle numerous time-sensitive
projects with multiple deadlines.
Ability to accomplish goals working through formal and informal channels, with diplomacy and tactfulness.
Rarely lift/carry/push/pull objects that weigh 11-20 pounds.
* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.
Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.
Applicants must submit a cover letter and resume with their application. Finalist candidate must successfully pass a pre-employment background check.
Experience a culture of excellence.
Stanford University, located in the heart of California's Silicon Valley, is one of the world's leading teaching and research universities. Since its opening in 1891, Stanford has been dedicated to finding solutions to big challenges and to preparing students for leadership in a complex world. Supporting that mission is a staff of more than 10,000, which is rooted in a culture of excellence and values innovation, collaboration, and life-long learning. To foster the talents and aspirations of our staff, Stanford offers career development programs, competitive pay that reflects market trends and benefits that increase financial stability and promote healthy, fulfilling lives. An award-winning employer, Stanford offers an exceptional setting for professionals looking to advance their careers.
Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University's research, teaching and clinical missions.
Location: Vice Provost for Student Affairs, California, United States Schedule: Classification Level:
Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.
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Located between San Francisco and San Jose in the heart of Silicon Valley, Stanford University is recognized as one of the world's leading research and teaching institutions. Leland and Jane Stanford founded the University to "promote the public welfare by exercising an influence on behalf of humanity and civilization." Stanford opened its doors in 1891, and more than a century later, it remains dedicated to finding solutions to the great challenges of the day and to preparing students for leadership in a complex world. The University's thriving diverse community is comprised of nearly 7000 undergraduate students, 9000 graduate students, 2000 faculty members, 1900 postdoctoral scholars, and over 11,000 academic and administrative staff in seven schools including several interdisciplinary research centers and institutes. The campus spreads over 8000 contiguous acres and nearly all undergraduates live on campus. Stanford offers bachelor's and master's degrees in addition to doctoral degrees (PhD, MD, DMA and JD) plus a number of professional and continuing education programs and certifications. More at http://facts.stanford.edu and http://www.stanford.edu.Stanford University is an eq...ual opportunity employer and is committed to increasing the diversity of its faculty. It welcomes nominations of and applications from women, members of minority groups, protected veterans and individuals with disabilities, as well as from others who would bring additional dimensions to the university’s research, teaching and clinical missions.