Overview The College of Food, Agricultural and Natural Resource Sciences (CFANS) is looking for a Graduate Programs Specialist to lead collegiate graduate program advancement and support efforts. CFANS has about 250 faculty, 810 staff, 2,000 undergraduate students and 680 graduate students in thirteen Graduate Programs (https://www.cfans.umn.edu/academics/graduate-programs).
The Office of the Associate Dean for Research and Graduate Programs, in partnership with CFANS Directors of Graduate Studies, provides oversight, direction and leadership in relation to graduate education and research initiatives. This includes developing initiatives and processes in the area of graduate education to enhance the programs’ effectiveness and the wellbeing of our graduate students. The Graduate Programs Specialist reports to the Associate Dean for Research and Graduate Programs.
This position requires an experienced professional who will be responsible for the design and development of a collegiate strategy for CFANS Graduate Programs under the direction of the Associate Dean for Graduate Programs. The CFANS Graduate Programs Specialist will develop appropriate training for new faculty and graduate program coordinators (GPCs) as well as a comprehensive on-boarding process for graduate students in general and international graduate students as a group. The person in this position will also develop and manage Memorandums of Understanding with collaborating colleges, manage collegiate fellowships for graduate students, and help coordinate and manage graduate student and post-doctoral diversity initiatives with the CFANS Office of Diversity and Inclusion. Some additional responsibilities will include: developing and communicating professional development opportunities for graduate students, maintaining a strong web presence for graduate programs and ensuring communication materials for individual CFANS graduate programs and diversity recruitment and retention efforts are kept current and relevant. All of this work is enabled by strong relationships with faculty and staff who are responsible for graduate student success, student groups and potential employers.
Major Areas of Responsibility:
Program Advancement: 40% • Build relationships with CFANS graduate faculty and graduate program coordinators to identify the needs of the graduate student population • Serve as the collegiate liaison to the CFANS Graduate Program Policy and Review Committee (GRPRC); develop agenda and provide project management support of Directors of Graduate Studies (DGS) initiatives • Serve on appropriate committees within the University to contribute to development of programs and policy • Serve as the collegiate liaison to the UMN Graduate School and other university graduate program offices • Create and coordinate graduate program web-based, print and social media resources for visibility/completeness and consistency across programs • Develop, promote and manage graduate student fellowship offerings • Develop and manage graduate program Memorandums of Understanding (MOUs) with collaborating colleges • Engage with CFANS Development to promote new funding opportunities for graduate programs • Evaluate recruiting practices; design and standardize best practices for recruiting across programs; represent CFANS graduate programs at recruiting events locally and across the region • Identify, build and maintain relationships with alumni, institutions, employers, faculty and staff to advance engagement; participate in company visits, conferences, professional associations, career fairs, and other networking events • Work effectively with graduate student groups to assess and respond to needs
Faculty, Staff and Student Development: 25% • Develop ongoing training and best practice guidelines for Directors of Graduate Studies (DGS), faculty and Graduate Program Coordinators (GPC) in the areas of advising/mentoring, mental health advocacy, and general support of graduate students • Coordinate new graduate student orientation; develop means to assess effectiveness and design and implement ongoing improvements • Develop and manage onboarding program for new DGSs and GPCs • In collaboration with the Associate Dean for Research and Graduate Programs and CFANS DGSs, design, develop and implement career and professional development programming and resources for graduate students • Develop and implement advancements in support for Diversity and International students • Develop and recommend strategies regarding academic and professional trends to identify career paths for students
Process Improvement/Reporting: 25% • Evaluate and analyze the success and effectiveness of graduate program activities, communications and processes, and develop improvements where needed • Advance best practices across programs • Communicate and ensure compliance with Graduate School policies • Facilitate graduate faculty appointments • Provide collegiate reporting for graduate programs • Manage budget for collegiate graduate programming and support costs in consultation with the Associate Dean • Effectively manage data tracking for reporting internally and externally; assist with compilation of placement data for the reporting purposes (National Research Council, Graduate School). Create system of best practices within our current database systems. • Work with Career Services to evaluate and analyze effectiveness of activities, using surveys and other methods of evaluation
Supervision and Personnel Management: 10% • Provide collegiate-level direction for individual graduate program coordinators • Manage search process for new graduate program coordinators
Bachelor's degree with at least 6 years of work experience in the areas of career counselling, student services or related field
Demonstrated excellent verbal, written and interpersonal communication skills
Demonstrated previous project management or program planning experience
Demonstrated ability to work independently, creatively and collaboratively, and exercise good judgement.
Demonstrated ability to collaborate and participate in team work.
Strong organizational skills and ability to prioritize multiple tasks
Demonstrated computer competence including word processing, spreadsheets, presentations, and database management
Master’s or PhD degree in counseling, higher education administration, or related field
Demonstrated interest and experience working with students in an academic setting
Previous experience working with professional and graduate students
Demonstrated affinity for traditional and non-traditional career paths and issues of graduate students
Experience working with a diverse student body
Demonstrated ability to work effectively with individuals from diverse communities and cultures.
Internal Number: 327456
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.