Manage and lead nonprofit association events including gala, golf outing, annual meeting, and large scale outdoor festivals.
Develop and manage event budgets.
Solicit vendors for event services. Procure equipment, tools and supplies.
Collect invoices, reconcile with budget, and ensure payments are completed.
Oversee event administrative responsibilities including scheduling committee meetings, conference calls, developing agendas and recaps, creating run of show documents, sponsor solicitation packets, chef participant forms, outreach and thank you emails/mailings and more.
Manage project timeline, master internal and external schedules.
Oversee, manage and direct staff and interns to ensure responsibilities are fulfilled.
Train and provide best practices for event staff, interns and seasonal help.
Finalize layout of event floor plans; accommodating needs of sponsors and committee requests.
Ensure events and ticketing webpages are kept up to date and functioning properly.
Identify guest prospects, invite and confirm to attend each event.
Identify event sponsor and in-kind donor prospects, solicit and confirm participation.
Identify vendor prospects, invite and confirm participation.
Oversee silent auction/raffle requests, solicitation, packaging, display, check-out and distribution.
Manage signage, presentations and program book process including: design, proofing, approval, quantities, delivery and set up.
Develop remarks for event speakers.
Proof event marketing, promotional and public relations efforts.
Manage all event logistics and troubleshoot issues on-site.
Conduct post-event debriefs with internal team, committee and vendors to highlight strengths and areas for improvement in the future.
Produce post event report/summary for each event.
Education and Experience
Bachelor’s Degree required
6-8 years experience in event planning
3+ years in a supervisory role
General knowledge of food service/hospitality industry
Strong interpersonal and people management skills
Strong administrative, communications, organizational and supervisory skills
Ability to effectively manage up and down in a proactive and positive manner
Proficient in Microsoft Office Suite, database management and office equipment
Computer Operations: Smartsheets, familiarity with HTML