Program and Events Coordinator - Graduate Student Assembly, Student Affairs-2010920
Graduate Student Assembly (GSA) is the student government body representing the over 7,000 graduate students at Carnegie Mellon University. Our mission is to advocate for and support the diverse needs of all CMU graduate students in their personal, professional, and public lives, including: (1) improving quality of life on and off campus; (2) supporting academic and professional goals; and (3) inspiring engaged citizenship. The GSA currently runs 6 standing committees that help carry out its mission: Campus Affairs, Grad Student Life, Communications, Finance, External Affairs, and Internal Affairs. In addition to these standing committees, we support emerging issue-based ad-hoc committees that are formed on an as needed basis, such as a GSA Healthcare Committee and Transportation Committee.
Carnegie Mellon University's GSA is seeking a Program and Events Coordinator. In this role, you will work autonomously and in collaboration with groups of students, staff, and administrators. You will be ambitious, detail-oriented and a multi-tasker that can work closely with the GSA executives, the Office of Student Leadership, Involvement, and Civic Engagement, and the Office for Graduate Education to ensure that the GSA runs effectively and meets its long-term goals, as outlined by its Strategic Plan. Under the general supervision of the Senior Coordinator of Student Activities and the GSA President, you will be responsible for advising, financial management, and administrative support for all GSA programs and initiatives.
Core responsibilities will include:
Provide day-to-day administrative support, advising, and ongoing training to seven GSA executive officers, as well as advocates (Families & Partners Advocate and International Student Advocate) and over 100 GSA committee members;
Arrange and support the execution of on- and off-campus events and advocacy initiatives, contracting with vendors, selling tickets, on-site event support, and managing volunteers;
Act as primary purchaser, making event purchases with university credit card, ordering supplies, completing purchase process in Oracle;
Oversee all room reservations and food orders for committee, general body, and ad-hoc meetings for the GSA; and
Maintain the organization of the office and its files, and provide and maintain institutional knowledge.
The GSA hosts a series of events throughout the year that support GSA initiatives and graduate student life, including movie nights, ice-skating, whitewater rafting, trivia nights, and student advocacy initiatives. GSA also hosts three large annual social events (1000-2000 people per event): Orientation BBQ, Fall Formal, and Wine Tasting. Typically there are at least three events per month.
You will demonstrate excellent social, problem-solving and organizational skills. Inclusion, collaboration and cultural sensitivity are valued competencies at CMU. Therefore, we are in search of a team member who is able to effectively interact with a dynamic population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the GSA through their work.
Due to the nature of the social events and monthly general assembly meetings, you should have the ability to work evening and weekend hours based on programmatic needs.
Applications that include a cover letter and resume will be given top consideration.
High School Diploma or equivalent combination of training and experience required.
Minimum three years office experience required; experience within an academic or university department, program coordination, working with students, or other relevant experience highly desired.
Event planning, project management, communications development, or contracting experience preferred.
Internal Number: 2010920
About Carnegie Mellon University
Carnegie Mellon (www.cmu.edu) is a private, internationally ranked research university with programs in areas ranging from science, technology and business, to public policy, the humanities and the arts. More than 12,000 students in the university’s seven schools and colleges benefit from a small student-to-faculty ratio and an education characterized by its focus on creating and implementing solutions for real problems, interdisciplinary collaboration and innovation. A global university, Carnegie Mellon’s main campus in the United States is in Pittsburgh, Pa. It has campuses in California’s Silicon Valley and Qatar, and programs in Africa, Asia, Australia, Europe and Mexico.