The Associate Director of Special Projects serves as the Provost's delegate on major initiatives at the University, providing project management, coordination, and planning support. While the role reports directly to the Provost, the position will be assigned to major projects and initiatives in selected areas of the University's administrative operations. In those instances, the position may assume a joint reporting relationship to the relevant cabinet officer or other senior administrator. The Director will typically manage a portfolio of one large, longer-term project and several shorter-term projects simultaneously. This role requires broad leadership in the areas of project planning, facilitation, and communication.
The initial primary assignment involves providing project support for a complex multi-year Art Museum rebuilding and expansion. The project is expected to involve removal of the onsite collections, temporary operations during a potential three-year period of construction, and move-in to a new building. The Director will assist in the overall coordination of these efforts with campus partners to ensure that the strategic and operational needs of the Art Museum are met, and will have a reporting relationship to the Director of the Art Museum during the project's duration. The Director will participate in meetings pertaining to project scope and objectives, engage with all relevant stakeholders, act on behalf of the Art Museum Director as required, and contribute to the planning and execution of the project.
The successful candidate will have excellent project management skills as well as outstanding organizational design and operations experience, and will be adept at consensus-building to create a shared commitment and understanding among diverse shareholder groups of the paths for implementing strategy. This role requires a creative thinker who is self-motivated and organized, exceedingly observant of and sensitive to the culture of particular administrative functions and the University, and inherently collegial and service-oriented. The successful candidate will demonstrate exceptional judgment and integrity.
Principal Duties and Responsibilities
Surfaces issues, frames alternatives trade-offs, engages stakeholders, and fosters momentum around planning and implementation of key initiatives
Designs and implements project plans including objectives, timelines, resources, and communications; is accountable for progress made against the plans
Gathers and analyzes data (often against demanding deadlines) to inform decisions about the planning and implementation of initiatives
Serves as a member of the project leadership team and participates in meetings, retreats, and other forums as necessary
Manages project budget tracking, budget analysis, project staffing, change requests, and other project administration activities and coordinates accordingly with colleagues
Monitors project milestones and critical dates to identify potential jeopardy of project schedule and identifies ways to resolve schedule issues.
**Please provide a cover letter with your application materials**
Demonstrated strong project and change management skills; experience with utilizing project and change management best practices; demonstrated experience with project management tools change management methodologies
Experience leading high profile projects, ideally in an art museum or cultural institution setting
Demonstrated experience working as a strategic partner in a relationship-oriented environment, with proven ability to work with multiple stakeholders across department to accomplish goals
Demonstrated ability to manage multiple, competing priorities and deadlines
Proactive, self-motivated, analytical, and problem-solving; and must possess an impeccable attention to detail
Able to take direction, channel that direction, and implement across departments against tight timetables, while also managing up as needed
Exceptional stakeholder management, client service, and consulting skills
Strong written and verbal communication skills
Strong facilitation skills
5 -7 years' experience in higher education setting or complex cultural institution and experience in roles responsible for organizational design and redesign and team dynamics
MBA in non-profit management or equivalent experience
PMP (Project Management Professional) certification or equivalent
Experience with construction planning
Familiarity with museum operations and facilities
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
Princeton University job offers are contingent upon the candidate's successful completion of a background check, reference checks, and pre-employment screening, as applicable. The type and extent of background check, reference checks, and pre-employment screening may vary depending on the requirements and/or functions of the job and the candidate's current employment status with Princeton University.
Princeton University is a vibrant community of scholarship and learning that stands in the nation's service and in the service of all nations. Chartered in 1746, Princeton is the fourth-oldest college in the United States. Princeton is an independent, coeducational, nondenominational institution that provides undergraduate and graduate instruction in the humanities, social sciences, natural sciences and engineering.As a world-renowned research university, Princeton seeks to achieve the highest levels of distinction in the discovery and transmission of knowledge and understanding. At the same time, Princeton is distinctive among research universities in its commitment to undergraduate teaching.Today, more than 1,100 faculty members instruct approximately 5,200 undergraduate students and 2,600 graduate students. The University's generous financial aid program ensures that talented students from all economic backgrounds can afford a Princeton education.