Bates is one of the nation’s leading liberal arts colleges, with a long history of commitments to principles of human dignity and diversity.
Since its founding by abolitionists in 1855, Bates has welcomed men and women from diverse racial, ethnic, religious, and economic backgrounds. Bates was the first co-educational college in New England, and some of its earliest students were former slaves. The college continues to live that promise of inclusiveness.
Bates offers a rigorous and highly personalized education that centers on deep and sustained interactions among students, faculty, and community. Bates engages the forces — intellectual trends, demographic changes, and technology — that are transforming higher education and the world into which our students graduate.
Bates has highly competitive admission, graduates over 90% of its entering students, and over half of its alumni earn graduate degrees. Bates has 1,700 students, 200 faculty members and 550 staff and administrative employees.
The college is proud of it deep roots in the Lewiston/Auburn community, Maine’s second largest urban area, with a population of approximately 65,000. Bates is located on a beautiful, 109-acre, traditional New England campus in Lewiston, a small city with an entrepreneurial climate, a lively arts scene, and a dynamic business community. Bates is 35 miles north of Portland, 140 miles north of Boston, and 350 miles north of New York City.
The Administrative Coordinator is responsible for providing broad administrative support for the Division of Student Affairs. Reporting to the Senior Associate Dean of Students, the Coordinator provides administrative support for the division, oversees the day-to-day operations of the Office of Student Support & Community Standards, and provides front-line guidance and assistance to students, parents, faculty, and staff. The Coordinator manages the workflow for all processes and procedures related to the operations of the office. Key accountabilities for this position include:
Provides administrative support for the student support and advising functions within the office.
Assists students who will be taking a leave of absence or withdrawing from Bates, and manage the workflow for these processes.
Completes and process various external forms including Dean’s Certifications and transfer paperwork for other colleges.
Manages the workflow for faculty notifications and course deferral processes.
Coordinates and provide administrative support for the Bates Intervention Team.
Provides general assistance to students, faculty, and staff for BatesReach, the college’s early alert system for student concerns.
Provides administrative support for the student conduct and conflict resolution systems at Bates.
Manages system administrator functions, the workflow, and paperwork of the student conduct process through Maxient, the college’s case management database.
Provides administrative support for the ATOD resolution systems at Bates.
Provides administrative support for the Title IX resolution systems at Bates.
Assists in the coordination of periodic training activities and committee meetings.
Assists in the development of annual reports for various constituencies on campus.
Title IX Team
Assist with maintaining and updating records of Title IX reports, including meeting notes, case logs and files
Schedule meetings for officers and involved parties
Maintain confidential information appropriately
Attend Title IX meetings when needed
Residence Life & Health Education
Back up for StarRez housing software processes
Assist with project management as needed
Provide additional phone coverage as needed
Supports the Senior Associate Dean of Students in administrative operations of the office and other related activities
Build and maintain files and calendar for Alcohol, Tobacco, and Other Drug Counselor
Serves as the front-line staff member in the office, triaging phone calls and visitors to the office.
Manages the schedules of a number of staff.
Monitors and updates the content of multiple Student Affairs affiliated websites, including but not limited to, Student Affairs, Security and Campus Safety, Counseling & Psychological Services, Residence Life & Health Education, etc.
Monitors the office budget, order office supplies, and process invoices and reimbursements.
Collaborates with other Student Affairs front-line staff to provide appropriate coverage for Student Affairs affiliated offices.
Coordinates hiring processes as necessary.
Other assignments and projects as required by the Senior Associate Dean.
The successful candidate must have a high school diploma or GED. Bachelor’s degree preferred.
The ideal candidate will have:
5+ years of experience in a professional office setting providing administrative support or office management, preferably in a higher education environment. An equivalent combination of education and experience considered.
Experience managing a complex office environment with frequently shifting tasks and priorities.
Experience working with multiple constituencies in sometimes difficult and stressful situations.
High level of flexibility and adaptability.
Excellent communication (written, verbal and presentation) skills.
Ability to proofread and edit various types of documents including those for wide distribution and those with sensitive information.
Strong interpersonal skills with ability to develop and maintain collegial relationships with clientele such as students, staff, faculty and community partners.
Exceptional organizational skills and attention to detail.
Ability to maintain confidentiality when dealing with sensitive student information.
A personality that lends itself to the student development process.
Ability to work independently and handle multiple priorities with minimal supervision.
Demonstrated awareness of, sensitivity and commitment to diversity and inclusivity and to serving the needs of a culturally and educationally diverse and inclusive community with diplomacy and tact.
Successfully complete a pre-employment background screening.
Bates College offers competitive salaries, excellent benefits (health, dental, 9% retirement contribution with potential for an additional 3% match, 10 days of vacation, 12 paid holidays, dependent care subsidy, free parking, access to library and athletic facilities & more) and a supportive, collegial environment in a drug- and smoke-free workplace.
Please submit a cover letter, resume, and contact information for three professional references. This position requires successful completion of a pre-employment background screening. Review of applications begins immediately and will continue until the position is filled. (References will not be contacted without your permission.)
Equal Employment Opportunity Statement
Bates College is committed to the principle of equal opportunity and providing an educational and work environment free from discrimination. The college prohibits discrimination on the basis of race, color, national or ethnic origin, religion, sex, sexual orientation, gender identity or gender expression, age, disability, genetic information or veteran status and other legally protected statuses in the recruitment and admission of its students, in the administration of its education policies and programs, or in the recruitment of its faculty and staff. Bates College adheres to all applicable state and federal equal opportunity laws and regulations. All college faculty, staff, students, contractors, visitors, and volunteers are responsible for understanding and complying with the Non-Discrimination Policy.
Inquiries concerning the college’s policies, compliance with applicable laws, statutes, and regulations (such as Title VII, Title IX, and ADA/Section 504), and complaints may be directed to Gwen Lexow, Title IX Officer, 207-786-6445 or via email at email@example.com.
About Bates College
Founded in 1855, Bates is one of the nation’s leading liberal arts colleges, with a long history of commitments to principles of human dignity and diversity.Since its inception, Bates has been a coeducational, nonsectarian, residential college with special commitments to academic rigor and to programs and opportunities by qualified learners of all backgrounds. Historically, Bates students and graduates have linked education with service, leadership, and obligations beyond themselves.Bates has highly competitive admission, graduates over 90% of its entering students, and over half of its alumni earn graduate degrees. Bates has 1,700 students, 200 faculty members and 550 staff and administrative employees.The College is proud of its strong involvements in the Lewiston-Auburn communities, Maine’s second largest urban area, with a population of approximately 65,000. Bates is located on a beautiful, 109-acre, traditional New England campus in Lewiston, Maine, a lively small city enjoying an exciting economic and cultural revitalization. With an engaged citizenry, lively arts scene, and historic downtown, this walkable city is 35 miles north of Portland, 140 miles north of Boston, and 340 miles north of New York City.