This position serves as the Administrative and Educational Coordinator for Pediatric Hematology Oncology (PHO). The position will work with the Division leadership to ensure alignment with the mission and vision of the Department of Pediatrics. The position will work within the specific requirements of the funded initiatives to build and sustain a national center of training excellence and to assist with the integration of research focused training efforts and to sustain the marketing efforts toward exemplary pediatric scholars. In addition, this position will provide project management assistance for special projects and shared resources whose needs are fundamental to the Department of Pediatrics.
Primary Responsibilities Include:
Educational Coordinator for Pediatric Hematology/Oncology (Fellowship and Resident/Medical Student Coordinator):
Provides day-to-day management of the Division's fellowship program under the oversight of the PHO Division GME Director.
Works with the hospital and Division leadership to coordinate and manage all Accreditation Council on Graduate Medical Education (ACGME) program reviews including development, organization and support of all training programs in the context of the ACGME's Next Accreditation System.
Manage and coordinate all administrative duties related to the recruitment and selection of new fellows.
Maintains, monitors and analyzes performance data collected from a variety of sources.
Oversees allocated resident FTEs and duty hour tracking for institutional reimbursement.
Perform full range of professional activities including orientation of trainees (residents and fellows), managing communications, and scheduling of events.
Work with PHO Education Directors in developing new fellowship training programs for the Division.
Administrative Research Faculty Support:
Coordinate and assist in planning, organizing and managing administrative activities for Dr. Sophie Paczesny and lab personnel.
Duties to include scheduling meetings and maintaining calendars via Outlook, coordinating the preparation, proofreading and submission of manuscripts, grant proposals and progress reports, and making travel/reimbursement arrangements.
Special Projects Coordinator PHO Recruitment:
Coordinating visit logistics for both internal and external candidates.
Develop and implement processes to help identify, recruit, support, mentor, and train junior faculty to become independent investigators and academic leaders in pediatric research within their respective disciplines.
PHO Strategic Initiatives:
Assist with coordination, organization, and facilitation of projects within Department of Pediatrics PHO Division, including but not limited to assistance with communication, reports, funding opportunities and writing non-technical sections for external grants that promote the clinical research of our Division.
Work with the Director and Leadership team of Pediatric Hematology/Oncology in the preparation and development of updates for the Pediatric Hematology/Oncology IUSM websites, programs and materials.
Assist PHO Leadership Team in development of information content to regularly promote Pediatric Hematology/Oncology: faculty profile updates, faculty lab page updates, weekly and monthly blog posts.
Plan, implement, and coordinate periodic and annual special events and professional development activities in collaboration with program directors and faculty.
Administrative Coordinator for Research-Focused Training Initiatives for Pediatric Hematology/Oncology:
Serve as project manager and liaison for new and existing clinical, translational, and basic research-focused training programs/grants including drafting timelines, reporting forms, internal and external communications, orientation packets, and NIH programmatic progress reporting requirements as well as providing guidance for new scholars.
Work with the respective Administrative Teams and Advisory Boards to develop and assess tools, processes, and information to further enhance discovery and research efficiencies in keeping with the mission of the Department of Pediatrics/PHO.
Oversight of the progress reporting process, including data assessment and analysis for responses to ensure internal milestones are being met.
Responsible for project metrics and their evaluations / assessments, communicating measurements to the respective Administrative Teams on a regular basis.
Enable the understanding of the initiative among faculty and potential mentors to facilitate the review and mentoring process.
Assist in the identification and implementation of other relevant research training program grants for Department of Pediatrics PHO faculty.
REQUIRED: Bachelor's Degree from an accredited institution, plus 2 years of related office/administrative experience.
Equivalent combinations of experience and education at a 2:1 may also be considered.
Knowledge, skills, and abilities: Demonstrate proficiency in Microsoft Office suite- Word, Excel, Power Point. Must demonstrate exceptional verbal and written communication skills, be self-motivated, able to prioritize work, and able to handle information confidentially. Previous experience with other computer systems such as MedHub, KFS beneficial. Experience in a research office environment and or knowledge of medical terminology, detail oriented.
Founded in 1820, Indiana University is the state’s public university system, comprised of two core campuses—IU-Bloomington and IUPUI—and six regional campuses located throughout the state. Combined, the total student population is more than 114,000 undergraduate, graduate and professional school students. IU is one of the largest employers in the state, with over 20,000 faculty and staff. Indiana University is an equal employment and affirmative action employer and a provider of ADA services. Diversity and inclusion remains a core commitment to IU’s mission to cultivate an educational environment that supports equal access, participation and representation on all of its campuses and that provides educational and career opportunities for all.