Reporting to the Associate Director, Business Operations, the Business Operations Specialist will coordinate a variety of activities essential to the smooth workings of a growing and entrepreneurial department including: planning meetings and activities, maintaining onboarding program, and managing work and supply orders to maintain a comfortable working environment. Within this high-profile, high-energy environment, s/he will work directly with diverse stakeholders including the Executive Director, new hires, vendors, and property management staff.
Manage the calendar for the Executive Director, scheduling individual and large group meetings and communicating with high level internal and external audiences. Prepare related-communications and presentations.
Facilitate scheduling of Business Team and Staff meetings, and take minutes when required.
Plan events, managing (as applicable) location, catering, transportation and AV logistics. Assist with agenda planning as needed.
Plan travel for Executive Director.
Support the Associate Director, Business Operations and Executive Director in internal communication, for example, internal polling and surveying.
Project manage internal communications and calendaring needs, thinking ahead to create timelines and
2+ years experience in a related environment; a combination of education and experience may be considered
Interest in business systems
Excellent written and verbal communication skills.
Comfort in learning new technologies and systems
Ability to manage multiple projects simultaneously.
Excellent judgment and discretion are critical, with an ability to recognize when issues need to be escalated.
Attention to detail and strong customer service orientation.
Ability to work both independently and as a team member.
Knowledge of Microsoft Office required.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47316BR
About Harvard University Business School
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.