Classified Title: Academic Program Coordinator 
Working Title: JHU PREP Operations Analyst ​​​​​
Role/Level/Range: ATO 37.5/03/OE 
Starting Salary Range: $17.25 to $23.72 per hour
Employee group: Full Time 
Schedule: M-F, 8:30 a.m. to 5 p.m. 
Exempt Status: Non-Exempt ​​​​​​​ 
Location: 11-MD:JH at CPIA Century Plaza 
Department name: 10001507-Energetics Research Group 
Personnel area: Whiting School of Engineering

General Summary/Purpose:

Under direction from the PREP project manager and PI, this position will be primarily responsible for the day to day management of the operations of JHU NIST PREP. This position reports to the Senior Project Manager at the WSE CGPO office in Columbia, MD.

Specific Duties & Responsibilities:

• Coordinate the student application process:
  • Process student applications
  • Oversee the placement process
  • Handle onboarding
  • Track students’ progress
  • Monitor compliance with reporting requirements
• Manage the financial component of the JHU NIST PREP program:
  • Monitor budget expenses
  • Perform budget reconciliation
• Communication and marketing plan execution
• Coordination with other JHU units (student services, international services)
• Compile metrics for reporting and prepare reports on the general progress of the program
• Update position announcements on the website
• Market the program to ensure maximum participation and liasoning with our partner universities
• Manage former participant tracking

Minimum Qualifications (Mandatory):

• High School Diploma/GED.
• Three years progressively responsible related experience.
• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. 

Preferred Qualifications:

• Associates or Bachelor’s degree in a related field.
• Five years progressively responsible related experience.

Special Knowledge, Skills, and Abilities:

• Working knowledge of Microsoft Office (Word, Excel, PowerPoint)
• Must be very detailed oriented
• Excellent interpersonal and communication skills, oral as well as written
• Must have exceptional organizational and communication skills
• Must be able to work independently as well as work with a tem to complete projects in a timely manner to meet deadlines in a fast-paced environment
• Must possess strong problem-solving skills, and be able to handle multiple tasks under pressure
• Ability to understand and support organizational goals and apply knowledge to achieve department goals
• Experience in conference administration, DoD security, and information technology preferred

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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