The program assistant for pre-collegiate programs will serve as the key (and only) staff support for all pre-collegiate programs of the Medill School of Journalism, Media, Integrated Marketing Communications as well as support the school’s overall efforts to reach out to prospective students, including Chicago-area high school journalists and students attending regional and national conventions of high school journalists. Pre-collegiate programs include the Medill-Northwestern Journalism Institute (“Cherub Program”), Medill Media Teens, and High School Journalism Day.
Please note: This is a part-time position with a minimum of 22 hours of work per week. In lieu of time worked during the week in Evanston, some Saturday morning work in Chicago required during academic year. Some weekend and evening work required for five weeks in the summer. Depending on location of high school journalism conventions, one or two trips out of state per year a possibility.
Maintains websites and/or blogs.
Creates new web pages and/or updates standard information/data.
Creates and/or maintains spreadsheets and databases as needed, including entering student data into appropriate files; registering students in University CAESAR system.
Schedules faculty lectures, outside speakers and/or panel discussions and ensures that all logistics (room reservations, food ordering and catering, tech needs) for a variety of event types have been completed.
Handles correspondence (email, letters, etc.) with applicants to the programs as well as with admitted students and their parents.
Responds to inquiries as needed as well as to unanticipated and sometimes sensitive issues.
Responds to inquiries.
As needed, assists directors of pre-collegiate programs in their review of applications to those programs.
Makes arrangements for and then speaks at Chicago-area high schools about Medill pre-collegiate programs.
Speaks to high school students one-on-one or in small groups about Medill at local, regional and/or national meetings of high school journalists.
Handles follow-up on those visits, including appropriate data collection.
Supports overall Medill outreach efforts to prospective Medill undergraduates, including programming and information sessions as well as coordination of direct mailing and development of materials.
Assists Medill Media Teens faculty on selected Saturday mornings in Chicago as they work with Chicago high school journalists.
Coordinates work of Medill undergraduates who assist pre-collegiate programs, including up to 25 Medill Media Teens “mentors”; ensures that they have complied with University rules relating to programs that involve minors.
Performs other duties as assigned.
A high school diploma or equivalent required.
4 years of administrative support or other relevant experience required.
Minimum Competencies: (Skills, knowledge, and abilities.)
Intermediate knowledge of word processing, spreadsheet, email, and database software programs is required.
Demonstrated ability to speak effectively one-on-one and to small groups.
Attention to detail.
Strong organizational and multitasking skills.
Bachelor’s degree or equivalent combination of education, training and experience.
Previous work in higher education.
Preferred Competencies: (Skills, knowledge, and abilities)
Excellent interpersonal skills, including tact, diplomacy and sound judgment.
Strong oral and written skills.
Strong initiative and ability to pro-actively solve problems.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 34825
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.