Reporting to the Associate Dean of Undergraduate Education, the Special Assistant's primary responsibility is to support the Undergraduate Educational Policy Committee (EPC), the general oversight body for the undergraduate curriculum. The committee reviews changes to undergraduate concentrations and has general responsibility for oversight of other areas of the undergraduate curriculum (e.g., pedagogy, writing instruction, international education).
The Special Assistant also supports the Associate Dean in managing the administrative work for projects undertaken by ad hoc subcommittees of the EPC that are created as necessary to address issues related to specific areas of the curriculum (for example, a subcommittee to consider some policy questions concerning undergraduate study abroad). Additionally, the Special Assistant supports other projects and reviews that fall to the EPC and the Office of Undergraduate Education.
Specific duties include:
Supporting EPC: includes scheduling meetings; communicating with committee members and guests; creating agendas; distributing meeting materials; taking minutes; creating briefing materials for the Dean of the College and the Dean of Undergraduate Education; and other administrative tasks to support the smooth functioning of the committee.
Overseeing Fields of Concentration: As part of their work with EPC, the Special Assistant will also oversee the process of updating Fields of Concentration, the online publication that contains the official academic requirements for each of Harvard's undergraduate concentrations. Duties include communicating with departments; explaining the process of concentration changes; reviewing proposed changes to determine what level of approval (if any) is necessary; tracking department responses and submissions; and overseeing the updating of the Fields of Concentration website.
Managing the administrative aspects of projects taken on by ad hoc subcommittees of the EPC (such as a review of international education and a review of the Program in General Education). Duties include doing research on scholarship and standard industry practices, providing materials to the subcommittees, drafting reports on behalf of the Associate Dean, and managing subcommittee logistics.
Overseeing the distribution requirement: includes serving as the primary source of information for students, faculty, and staff on the new distribution requirement; serving as the primary liaison with the Registrar's office and the Program in General Education on recording and interpreting the requirement.
Overseeing the language requirement and placement exams: includes working closely with the Registrar's Office to ensure accurate determination of students' fulfillment of the language requirement; advising students on exact details of the language requirement; liaising with stakeholders (Registrar's Office, HUIT, Writing Program, language departments) on oversight of online placement exams; responding to student inquiries and troubleshooting as necessary.
Serving as the primary adviser for Advanced Standing. Duties include meeting with students interested in or pursuing Advanced Standing to explain the requirements, the benefits, and the challenges of the program; assisting the Associate Dean in the transition to the new Advanced Standing program.
All formal written offers will be made by FAS Human Resources.
Salary Grade: 057
Union: 00 - Non Union, Exempt or Temporary
Advanced degree and at least seven years of experience in academic administration. Extensive knowledge of the Harvard undergraduate curriculum.
Experience in the creation and implementation of academic policy strongly preferred. Proven experience in project management and in the creation of new procedures or programs. Excellent written communication skills, and the ability to work closely with faculty and staff. Oral and person-to-person communication skills must be excellent. Proven experience in encouraging faculty engagement with a new program or process is a plus. Must be organized, detail oriented, and discreet.
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
Internal Number: 47418BR
About Harvard University Faculty of Arts and Sciences
Harvard University is devoted to excellence in teaching, learning, and research, and to developing leaders in many disciplines who make a difference globally. The University, which is based in Cambridge and Boston, Massachusetts, has an enrollment of over 20,000 degree candidates, including undergraduate, graduate, and professional students. Harvard has more than 360,000 alumni around the world. The University has twelve degree-granting Schools in addition to the Radcliffe Institute for Advanced Study, offering a truly global education. Established in 1636, Harvard is the oldest institution of higher education in the United States.