1. Prepares and manages a high volume of correspondence, reports and documents. 2. Manages and assigns work on behalf of University Officer or other such leader, such a Dean and other professional staff in the Officer's office. Serves as office manager, oversees and coordinates all clerical and facilities needs. 3. Screens, directs and responds to all inquiries or correspondence by obtaining and furnishing information. 4. Provides appropriate information when necessary during periods of Officer or Senior Leader unavailability. 5. Oversees the organization and coordination of meetings, conferences, events, travel, etc. 6. Manages and monitors technology needs, conducts inventory and assesses system requirements. 7. Assists in reviewing and implements University and departmental policies as they pertain to the administrative functions. 8. Serves as primary contact between the Officer or Senior Leader and other offices and staff and faculty. 9. Implements and maintains complex office systems. 10. Manages complex schedule and calendar for Officer or Senior Leader and the office. 11. Arranges and prepares agenda / materials for meetings, conferences, events, etc. 12. Prepares and collects documents and materials for meetings. 13. Interacts with staff at all organizational levels to gather information and/or provide requested information. 14. Oversees on boarding activities for new staff members. Supports recruiting and other related efforts. 15. May perform other duties as assigned.
Preferred Education: Direct experience with project management and strategic initiatives. Experience in Design, MS Publisher, Photoshop or Illustrator, SharePoint and Adobe Acrobat. Knowledge of Microsoft Project scheduling software and Visio flow chart software.
Preferred Education, Experience and Skills: Direct experience with project management and strategic initiatives. Experience in Design, MS Publisher, Photoshop or Illustrator, SharePoint and Adobe Acrobat. Knowledge of Microsoft Project scheduling software and Visio flow chart software.
Posting Position Title: Senior Executive Assistant
Required Skill/ability 3: Demonstrated flexibility and agility. Reacts to new situations appropriately and adapts readily to changing work demands. Ability to balance many projects simultaneously while maintaining professionalism. Demonstrated ability to adapt and respond positively to unique, unforeseen or unusual circumstances.
Work Week: Standard (M-F equal number of hours per day)
University Job Title: Senior Executive Assistant
Required Skill/ability 1: Demonstrated administrative and financial support skills. Excellent oral, written, and editorial skills. Demonstrated ability to ensure that communications are accurate and thorough.
Required Skill/ability 4: Proven customer service orientation and interpersonal skills that displays a helpful and positive attitude.
Required Skill/ability 2: Highly proficient in MS Office, including Word, Excel, PowerPoint, Access and Outlook. Ability to technically adept with presentations. Proven ability to read technical drawings and create or edit presentations to include charts and graphic imagery. Demonstrated ability to learn other computer applications easily.
Bachelor's degree in business administration or a related field and a minimum of five years of related experience including two years of demonstrated leadership, project or process management and/or supervisory experience; or an equivalent combination of education and experience.
Internal Number: 52361BR
About Yale University
Yale University is an American private Ivy League research university located in New Haven, Connecticut. Founded in 1701 in the Colony of Connecticut, the university is the third-oldest institution of higher education in the United States.