Requisition # 2018-9354 Department Chemistry Category Administrative Support Full-Time / Part-Time Full-Time
The Department of Chemistry seeks a Project Coordinator to oversee grant management and be responsible for the daily operations of the DOE-funded Chemistry in Solution and Interfaces (CSI). The project coordinator will show leadership and initiative in conceiving new research programs as necessary and as new challenges arise and will be responsible for managing the operations of the Center to ensure steady, ongoing, and effective administrative and financial support.
Reporting directly and working closely with the Center Director, this individual will also work closely with the Associate Director, and 11 collaborators/team leaders across four universities and two national laboratories to facilitate award management, coordination of reporting requirements, and meeting and event logistics. Additional time may be devoted to other administrative and research group duties as needed.
This is a 4-year, term position.
Prepare budgets and maintain oversight of $5.2M in federal funding for allocation of student, postdoc and senior investigator travel, materials/supplies, equipment, personnel, and meeting/workshop funds.
Manage all spending, including tracking equipment/supplies purchasing; tracking remaining budget for travel, meetings, and equipment/supplies; and monitoring spending trends for each senior investigator.
Coordinate with 11 investigators across four universities to submit all financial and scientific reports in a timely manner.
Manage and oversee compliance checks in coordination with the Director.
Collate and evaluate quarterly financial and scientific progress reports from all investigators to establish if fund reallocation is necessary.
Prepare background/research summaries for the Director and coordinate with students/postdocs to prepare short research reports for scientific briefings and monthly progress report calls with the DOE.
Manage the dissemination of research progress, including press releases, newsletters, and other communications.
Organize meeting and event logistics including planning and arranging travel for all CSI meetings, occurring 2-3 times a year.
Track all CSI current/former personnel.
Establish and maintain procedures for publishing papers acknowledging CSI support.
Maintain accessible central repository for all CSI operations.
Oversee website management, including independently creating content.
Manage sponsored grants, including the major DOE-funded CSI, as well as unrestricted accounts for two PIs, for a total of over $1.5M in research spending, annually.
Edit, organize, and submit all progress reports.
Coordinate sponsored research/grant submissions including independently creating budgets, entering all non-scientific data for grant applications and uploading via electronic grants systems.
Coordinate with grants manager to facilitate the management of the CSI award, including processing and managing of several subawards.
Provide projections on sponsored projects and discretionary funds.
Advise faculty of budgets for future grant proposals based on current spending trends.
Create detailed monthly spending summary for faculty members.
Plan and organize heavy travel and speaking schedules for two senior faculty members and approximately 16 lab members; manage all communications; organize meetings; update faculty websites.
Edit and organize submission of letters of recommendation/support and proposals; prepare and submit faculty research publications.
Process reimbursements and travel vouchers for faculty, research staff and visitors; order equipment and supplies and track purchases for research groups; and assist faculty members with teaching duties by managing course information in Blackboard and photocopying course materials.
Bachelor's Degree is required with a minimum of 1 to 3 years of experience.
Excellent interpersonal and communication skills (both written and verbal) are essential, with the ability to interact effectively with all levels of the University. Must demonstrate independent decision-making, initiative, strong analytical and problem-solving skills, attention to detail and the ability to meet firm deadlines. Intermediate level proficiency with Microsoft Office Suite including Word, Excel, Outlook and PowerPoint. Experience coordinating domestic and international travel. Knowledge of Strategic planning, project management and processes for creative development, including research tools and evaluation of results.
Knowledge of Blackboard and familiarity with Princeton University's Information Warehouse, Entourage, Premiere, Sharepoint, PhotoShop, iCal, grants.gov, and COEUS systems, as well as Hootsuite, Google Analytics, Canva, Trello, how to create GIFs, and Ow.ly. Working knowledge and experience in planning, managing and executing social media initiatives.
Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW
Standard Weekly Hours
Eligible for Overtime
Essential Services Personnel (see policy for detail)
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