Research Administrator provides administrative leadership and intermediate problem solving in support of unit's research programs and mission. May provide sole support to a small to mid-sized unit, or support a portion of activities in a larger unit. May provide lifecycle pre- & post-award research administration ensuring the fulfillment of all grant &/or contract & compliance requirements. Manages overall day-to-day research administration activities & may research & identify funding opportunities & faculty &/or PIs with associated research competencies & interests. Ensures that all activities are completed in compliance with associated local, state, federal & institutional rules & regulations.
Manages pre-award administration of grants &/or contracts.
Reviews solicitation and proactively resolves any issues/questions within the solicitation with OSR and/or sponsor.
Establishes procedures at the small to mid-sized unit level related to pre-award administration.
Coordinates large-scale proposals, teaming/collaboration agreements, confidentiality agreements, intellectual property agreements or user agreements.
Manage representation of sub-recipients, cost sharing and administrative costs on a proposal.
Coordinates IRB and IACUC protocols.
Prepares &/or reviews complete budget.
Assesses the need for the redistribution of project F&A among multiple redistributed chartstrings.
Completes post-award administration of research grants &/or contracts.
Reviews account establishment.
Manages effort commitments of key project personnel.
Approves high-value/high-risk expenditures.
Interprets awards documents.
Reviews and reports expenditures.
Verifies processing of cost share transactions.
Reviews award budget status with PIs.
Provides data needed for interim and final financial and technical progress reports.
Facilitates account close out activities, coordinating with ASRSP as needed.
Establishes procedures at the small to mid-sized unit level related to post-award administration.
Serves as liaison between department & OSR, ASRSP, IACUC, IRB, internal audit, funding & regulatory agencies, subcontractors, collaborators, institutes, centers, etc.
Participates in efforts to improve research administration including serving on university committees related to research administration.
Reviews transactions and resolve issues that requires a more complex level of financial understanding such as cost-sharing &/or effort reporting knowledge.
Provides information to senior management that is used for department budgeting purposes.
Ensures compliance with all appropriate NU policies & practices; local, state, federal, agency & sponsor rules, regulations & requirements regarding grant &/or contract administration.
Recommends changes to improve programs, policy &/or practice.
Resolves compliance problems & issues working in conjunction with faculty.
Resolves compliance problems & issues involving research safety, animal subjects and human subjects.
Alerts supervisor to potential higher risk compliance issues.
Supervises administrative or financial positions and/or mentor other administrative staff in research administration.
Performs other duties as assigned.
Successful completion of a full 4-year course of study in an accredited college or university leading to a bachelor's or higher degree; OR appropriate combination of education and experience.
3 years research administration or other relevant experience required.
A Bachelor’s degree, with a major in accounting, economics, business administration, or social/health sciences.
Prior working experience involving project management.
Preferred Competencies: (Skills, knowledge, and abilities)
Action oriented - Willing or likely to take practical action to deal with a problem or situation.
Coachability - Receptive to feedback, willing to learn, embracing continuous improvement.
Collaboration - Facilitates open and effective communication, cooperation and teamwork within and outside of one's own team.
Collegiality - Helpful, respectful, approachable; builds strong working relationships and a positive work environment.
Initiative - Exhibits energy and desire to achieve; sets ambitious goals and acts decisively; takes action that no one has requested to improve or enhance job results and avoid problems.
Meets deadlines - Displays consistency and success in adhering to deadlines.
Multi-tasking - Demonstrates ability to work on multiple projects simultaneously.
Organization - Plans, organizes and schedules in an efficient, productive manner; anticipates contingencies and pays attention to detail.
Northwestern University is an Equal Opportunity, Affirmative Action Employer of all protected classes, including veterans and individuals with disabilities. Women, racial and ethnic minorities, individuals with disabilities, and veterans are encouraged to apply. Hiring is contingent upon eligibility to work in the United States.
Internal Number: 34832
About Northwestern University
Northwestern University is a major private research university with 12 academic divisions located on three campuses in Evanston, Chicago, and Education City in Doha, Qatar. We have approximately 2,500 full-time faculty members, 17,000 graduate and undergraduate students, and over 5,700 full and part-time staff. Northwestern University combines innovative teaching and pioneering research in a highly collaborative environment. It provides students and faculty exceptional opportunities for intellectual, personal and professional growth.