Overview The Advancement Associate is a critical member of the Advancement team and reports to the Chief Advancement Officer at the College of Biological Sciences. The person in this position will be a self- starter who is able to prioritize workload, and work collaboratively with Advancement team members. Three critical areas of focus have been aligned within the Advancement Associate’s duties to ensure that Advancement strategies with key stakeholders are achieved -- stewardship of current donors, managing a small fundraising portfolio under the guidance of the Chief Advancement Officer, and events planning.
Donor Stewardship Relations (40%) Formulate stewardship strategies and tactics to establish and expand a culture of giving across numerous constituencies. Responsible for coordinating a comprehensive stewardship program to build long term giving relationships and a legacy of increasing support with alumni, and benefactors by focusing on education, cultivation, and stewardship.
? Implement broad strategies for stewarding gifts as well as involving and educating donors about collegiate needs and priorities. ? Drafting donation acknowledgement and stewardship letters for signature by the Dean and Chief Development Officer ? Coordinating with the University of Minnesota Foundation on stewardship activities including annual reports on endowments ? Collaborating with staff to develop acknowledgment and recognition procedures for major and leadership gifts that are consistent across audiences ? Harnesses database capabilities to help generate targeted stewardship mailings ? Coordinating gift processing and drafting Memoranda of Agreement with Advancement and University of Minnesota Foundation staff ? Serve as a resource for staff, faculty, students, and volunteers. ? Identifying best practices at other organizations for stewardship planning and operation
Events Coordination (35%) In accordance with university and foundation protocols, this position provides logistical planning and coordination and manages strategies, logistics, budgets, and execution for events.
? Coordinate and execute cultivation and stewardship through CBS events as assigned. ? Collaborate with designated staff to establish and execute plans for assigned events. ? Propose plans and tactics for each assigned event. Depending on the event, this responsibility may include: defining the experience for guests through program development; determining communication approaches and techniques; overseeing event design (décor, entertainment, and menu elements); collaborating with vendors and CBS marketing and communications staff to coordinate event audiovisuals and speaking program. ? Manage all aspects of assigned events, which may include: assembling and managing the project team and related deadlines; invitation development and mailing; event presenter coordination and communication; selection, negotiation, and management of vendors; and providing all guest services—from invitation and RSVPs to post-event evaluation. ? Develop and oversee assigned event budgets and analyze expenses for future events: evaluating and securing venues, accommodations, catering, services, rates and contracts; developing expense forecasts; and coordinating payment of invoices. ? Determine staff and volunteer(s) for assigned events. Solicit staff and volunteer participation, develop and execute event-related training, and ensure accurate and complete execution of all event logistics. ? Prepare work plan, timelines, reports, and other required information as appropriate. ? Create, proof for accuracy, print and assemble guest materials—nametags, event programs, confirmation packets, invitations, etc. ? Coordinate and track RSVPs for all events and prepare RSVP reports.
Donor Portfolio Management (25%) Working with the Chief Advancement Officer, the Advancement Associate is responsible for a portfolio of approximately 25 donors and prospects. This Advancement Associate will also coordinate the College’s annual giving plan with University of Minnesota Foundation staff, and assist with coordination and project management of crowdfunding campaigns with Advancement and Foundation staff.
? Accompanying Chief Development Officer on select stewardship and major gift solicitation visits ? Developing prospect portfolios of potential individual donors and cultivating and soliciting prospects. ? Developing and reviewing an annual plan of work, including planned solicitations, and establishing a revenue goal with an emphasis on achieving established standards and metrics on how the goals of each donor will be achieved.
Other ? This position requires travel within the Twin Cities metropolitan area and the state of Minnesota, as well as occasional attendance at local evening and weekend events.
Required: ? BA/BS degree in business, student services, or discipline related to position, or 4 years combined equivalent education and work experience. ? Excellent interpersonal and communication skills, including customer service, conflict resolution, and facilitation. ? Strong analytical and problem solving abilities. ? Strong organizational awareness. ? Ability to collaborate with and provide counsel to multiple internal and external stakeholders. ? Ability to manage multiple priorities. ? Demonstrated experience working with databases, websites, and related technologies
Preferred: ? 1-3 years of development, alumni relations, project or event management or transferable experience.
Internal Number: 327266
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.