NOTICE OF VACANCY Administrative Manager Dynamic Compression Sector Argonne, IL
Description of Position Washington State University (WSU) seeks applications for an Administrative Manager for the Dynamic Compression Sector (DCS) at the Advanced Photon Source (APS), Argonne National Laboratory. The DCS, sponsored by the DOE/NNSA and operated by Washington State University (Institute for Shock Physics), is a national user facility with a focus on understanding the dynamic compression and deformation response of materials under extreme conditions. This position requires a high level of professionalism, strong organizational skills, and the ability to meet deadlines. The DCS Administrative Manager is responsible for administrative operations, project management, user support activities, and external relations.
Representative responsibilities include, but are not limited to:
Act as the primary administrative contact for both internal and external constituencies, while providing excellent service in keeping with the values and mission of the DCS. The scope of interactions includes close coordination with the Institute for Shock Physics in Pullman, WA, and external constituencies, such as the APS, federal agencies, national laboratories, and the DCS user community.
Provide project management for a wide variety of activities, with guidance from the DCS Manager, related to the planning for experimental runs, operation of the experimental stations, and acquisition and installation of new equipment.
Manage and coordinate user visits for experiments, including interactions with DCS faculty/staff, correspondence, and visit logistics. Develop pro-active, customer focused strategies to meet the needs of users.
Provide office management for the DCS, and act as a back-up for responsibilities performed by the DCS Business Operations Coordinator, such as purchasing, arranging travel, budget tracking, and financial reporting.
Direct and lead personnel administration activities, including recruitment, onboarding, and implementing/supervising policies and procedures related to personnel management.
Develop, implement, and audit policies and procedures to comply with university, state, federal, and other relevant laws and regulations.
Manage external relations activities, such as reporting on metrics related to user operations, composing reports for federal sponsors, editing scientific highlights for the user community, and creating materials for meetings and events, including promotional materials and web site content.
Bachelor's degree in a related field.
Excellent computer skills including proficiency with Microsoft Office applications, such as Word, Excel, and PowerPoint.
Demonstrated experience in project planning with proven ability to multitask and meet deadlines.
Demonstrated experience managing people in a complex and changing environment.
Demonstrated ability to perform tasks with a high degree of accuracy, and thoroughness.
Demonstrated ability to work collegially and collaboratively with diverse internal and external constituencies, maintain a client service focus, and to communicate effectively both orally and in writing.
Demonstrated capability to exercise good judgment and analytical thought processes.
Demonstrated record of responsible administrative support background.
Experience with grant and contract administration.
Experience working in a scientific/technical environment.
Application Process To apply, please submit application materials via email to email@example.com. Applicants should submit a letter of application explicitly addressing the qualifications for this position and date of availability; detailed resume; and the names, email, and addresses of three professional references. Questions may be submitted to Sheila Heyns, Senior Manager, Institute for Shock Physics, 509-335-1861, firstname.lastname@example.org.
This position is available now and the search will continue until the position is filled.
Additional information about the the Institute for Shock Physics and Washington State University follows:
The Institute has ongoing research activities at the following three locations:
Institute for Shock Physics - Pullman, WA: Combining research innovations and rigorous education (http://shock.wsu.edu)
Dynamic Compression Sector - Argonne, IL: Frontier of dynamic compression science (first-of-a-kind worldwide user facility) located at the Advanced Photon Source, Argonne National Laboratory (http://dcs-aps.wsu.edu)
Washington State University Washington State University, one of the two research universities in the state, was founded in 1890 as the state's land-grant institution and is located in Pullman with regional campuses in Spokane, Vancouver and the Tri-Cities. Due to its strong emphasis on excellence in research and education, the Carnegie Classification has designated WSU as R1: Doctoral University - Highest Research Activity. Current enrollment is approximately 31,478 undergraduate, graduate, and professional students. The University offers more than 200 fields of study, with 95 majors for undergraduates, 79 master's degree programs, 63 doctoral degree programs, and 4 professional degree programs. Academically, the University is organized into 11 colleges (Agriculture, Human, and Natural Resource Sciences; Arts and Sciences; Business; Communication; Education; Engineering and Architecture; Honors; Medicine; Nursing; Pharmacy; and Veterinary Medicine) and a Graduate School. The Colleges of Medicine, Nursing, and Pharmacy are located on the WSU Health Sciences Spokane campus. For more information, please visit http://www.wsu.edu.
WSU is an EO/AA Educator and Employer.
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Founded in 1890 in Pullman, Washington State University (WSU) is Washington’s land-grant university with an overarching mission of improving the quality of life for all citizens – locally, nationally, and globally. WSU is committed to innovation and excellence in research and scholarship. WSU has a current enrollment of over 30,000 undergraduate, graduate, and professional students and approximately 6,000 faculty and staff at its five campuses (Pullman, Spokane, Tri-Cities, Vancouver, and Everett), as well as its numerous other locations across the State of Washington and online through its Global Campus. With a new President (Dr. Kirk Schulz began as the University’s 11th president in June 2016) and a new Vice President of Finance and Administration (Stacy Pearson started in March 2017); the University community is energized and excited.
U.S. News & World Report's 2016 "America's Best Colleges" rankings place WSU in the top 75 public national universities. WSU was one of only three Northwest universities to be placed in the top two tiers, along with the University of Washington and the University of Oregon. WSU is ranked as a "highest research activity" institution by the Carne...gie Foundation and is in the top 12 percent of research universities as reported by the National Science Foundation. Also, WSU was recognized by the Carnegie Foundation for the Advancement of Teaching for its engagement activities with its Community Engagement Classification.
WSU employs approximately 6,000 faculty and professional staff and the University deeply values diversity among its faculty, students, and staff. WSU students represent diverse social, economic, and ethnic backgrounds: approximately 10 percent of WSU students hail from outside the state of Washington, and approximately 6.8 percent are international students. WSU annually awards more than $280 million in scholarships and financial aid to approximately 17,000 undergraduate students.