Advertised Summary Job Description: Grant funded: Reporting to the Deputy Director, Implementation Unit, the Senior Project Officer (SPO) provides broad managerial support to the development, implementation, monitoring and evaluation of public health programs in a matrix organizational structure. She/he will have responsibility for the successful implementation of all programs in her/his portfolio by developing deep knowledge of each project. The SPO is accountable for all activities in the assigned portfolio of projects and must ensure a good working relationship with all relevant stakeholders including but not limited to Country Teams, SI. S&P, Technology, Operations and CTU.
Program Management - Support the strategic planning process for country programs, including participation in country program retreats, and planning meetings; - Contribute to the development and implementation of multi-country program initiatives; - Assist in the definition of project scope and objectives, involving all stakeholders and ensuring that issues are presented to right team/ individual for resolution and closure; - Manage the development, review and finalization of annual project work plans; - Monitor project implementation progress, and identify and address implementation challenges in collaboration with country and headquarter staff; - Coordinate provision of technical assistance to designated country programs by identifying internal technical resources and external consultants, and working with country teams to develop and monitor technical assistance scope of work; - Manage the development of country program budgets and budget modifications, and monitor program expenditures to ensure activities are implemented within budgetary guidelines; - Monitor changes to the project scope, schedule and costs and report or escalate to the unit directors as needed; - Adhere to the reporting guidelines of the IU including templates and cadence and work with country teams to ensure that the reporting requirements are met; - Participate in the design and implementation of assessments, program reviews and evaluation activities; - Manage the documentation and dissemination of project results, including preparation and submission of progress reports, presentations, and other program documentation; - Support teams in the development and management of sub-agreements scopes of work and sub-agreement budgets, and monitoring progress of contract deliverables and expenses; - Support country teams to develop and implement a plan for periodic review of sub awardees including but not limited to implementation, targets and budget; - Perform a risk assessment of the projects by country on a quarterly basis; - Acquire proficiency in organization approved project management and data analysis tools and support the development of new tools.
Award Management - Support the development of proposals on a need basis as proposal manager - Monitor the timelines for all donor action such as prior approval, continuation application etc. - Prepare donor requirements package by driving and participating in the process with the relevant stakeholders - Ensure that the donor package is signed off by the PI - Engage with S&P after the submission of the process to close any gaps in information
External Relationships - Develop and maintain working relationships with donors, partners and other stakeholders; - Ensure compliance with donor requirements and Columbia University policies and procedures and contribute to the preparation and implementation of corrective action plans.
Other - Perform other related duties as assigned.
General Minimum Qualifications: - Bachelor's degree in Public Health, Business or related discipline plus four years' related experience.
Additional Specific Minimum Qualifications: - 3+ years of experience in developing, implementing and evaluating public health programs
- Demonstrated experience, knowledge and understanding of USG policies and regulations
- Strong organizational skills and attention to detail
- Excellent writing ability, strong interpersonal, group facilitation and oral presentation skills
- Demonstrated experience working in teams, as well as, working independently with minimum supervision
- Strong working knowledge of Microsoft Office
- Requires international travel of 6-10 trips per year with each trip lasting approximately 10-14 days
Preferred Qualifications: - Master's degree in Public Health, Business or related discipline
- Experience in multiple countries in sub-Saharan Africa and Asia - Foreign language proficiency in French, Portuguese, Russian or Swahili
As a member of the National Collegiate Athletic Association (NCAA) and the Council of Ivy Group Presidents (Ivy League), it is imperative that members of the Columbia University community, in all matters related to the intercollegiate athletics program, exhibit the highest professional standards and ethical behavior with regard to adherence to NCAA, Conference, University, and Department of Intercollegiate Athletics and Physical Education rules and regulations.
Columbia University is an Equal Opportunity/Affirmative Action employer.
Internal Number: 126_172180
About Columbia University
Columbia University is one of the world's most important centers of research and at the same time a distinctive and distinguished learning environment for undergraduates and graduate students in many scholarly and professional fields. The University recognizes the importance of its location in New York City and seeks to link its research and teaching to the vast resources of a great metropolis. It seeks to attract a diverse and international faculty and student body, to support research and teaching on global issues, and to create academic relationships with many countries and regions. It expects all areas of the university to advance knowledge and learning at the highest level and to convey the products of its efforts to the world.