Department: College of Education and Human Development (CEHD)
The George Mason University College of Education and Human Development (CEHD) seeks applicants for the position of Grants Administrator. Over the past few years, the college has annually submitted between 70-95 proposals with an associated value of $30-$50M. In FY 2018 the college had $9M in sponsored research expenditures and currently has a diverse sponsored research funding portfolio that consists of federal, state, corporate and private foundation sponsored awards.
The Grants Administrator will provide pre-award and post-award support to faculty and staff in the Division of Special Education and disability Research and the Helen A. Kellar Institute for Human disabilities. Duties will include, but are not limited to, assisting with the preparation of proposal packages and post-award project management tasks, processing of financial and human resources transactions, and the reconciliation of grant funds. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Mason's academic and culturally inclusive environment.
Post-Award Support Responsibilities (75%):
The primary responsibility of the Grants Administrator will be to provide accurate, timely and professional post-award support services to faculty and staff in the assigned units. The position will be expected to internally review and approve requests for grant-funded purchases, consultant agreements, hotel and catering arrangements, service agreements, travel requests, honorariums, participant support stipends and subaward invoices; process requests for tuition waivers, fellowships and journal vouchers; prepare job offer letters for wage employees and funding change forms for labor distribution changes; enter EPAFs in Banner; and maintain personnel and financial spreadsheets and records. Another focus of this position is the monthly detailed expenditure reports required for our Virginia Department of Education funded grants and the reconciliation of monthly expenditures for all grants to ensure all personnel and direct expenditure charges are correct and that all required source documentation and approvals are on file. The Grants Administrator will also assist with post-award project management tasks and attend post-award meetings with the CEHD Research Administration team.
Pre-Award Support Responsibilities (25%):
This position will assist with pre-award and proposal tasks for the assigned units. The range of services includes assisting new and established Principal Investigators in understanding sponsored project requirements; university/agency fiscal policies and procedures; and the review of RFP, application and solicitation requirements. The incumbent will also assist Principal Investigators and the CEHD Senior Research Administrator with the development of proposal budgets; completion of required checklists; preparation of cost accounting exemption waiver documents and cost share requests; and any other supplementary sponsor/agency-specific proposal documentation needed for the accurate and timely submission of proposals.
Required qualifications include a Bachelor’s degree in a related field or a combination of education and significant experience working in research or grants administration; a strong understanding of proposal guidelines and business practices, generally accepted accounting principles and cost accounting standards, and federal 2 CFR 200 uniform guidance; and the ability to effectively interpret federal, state, university and sponsor-specific guidelines, policies and procedures. The individual must be self-motivated, highly organized, possess strong time management skills in order to prioritize tasks to meet deadlines, and have the ability to work in a dynamic, fast-paced environment. Attention to detail and the ability to multi-task and work independently and in a team setting are essential in this position. Preferred qualifications include a GMU Research Administrator Certificate or formal certification in research administration (Certified Research Administrator, Certified Financial Research Administrator, or Certified Pre-Award Research Administrator).
Cover letter, resume and names and contact information for three references are required for consideration for this position. The cover letter should address your specific interest in the position and outline skills and experiences that directly relate to this position.
Salary: Commensurate with education and experience.
Location: Fairfax, VA
Mason Ad Statement:
Great Careers Begin at Mason!
George Mason University is an innovative, entrepreneurial institution with national distinction in both academics and research. Mason holds a top U.S. News and World Report “Up and Coming” spot for national universities and is recognized for its global appeal and excellence in higher education.
Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and 130 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.
If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/!
George Mason University, Where Innovation is Tradition.
Special Instructions to Applicants:
For full consideration, applicants must apply at https://jobs.gmu.edu/; complete and submit the online application; Cover letter, resume and names and contact information for three references are required for consideration for this position. The cover letter should address your specific interest in the position and outline skills and experiences that directly relate to this position.
George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.
Internal Number: 44246
About George Mason University
George Mason University is Virginia's largest public university located in the suburbs of Washington, D.C. With strong undergraduate and graduate degree programs in engineering, information technology, public policy, economics, visual and performing arts, life sciences and biotechnology, Mason prepares its alumni to succeed in the workforce and meet the needs of the region and the world.