The Registrar/Collections Manager is part ofthe Fine Arts Gallery at Vanderbilt University and is a key individualcontributor responsible for overseeing all aspects of care, safety, handling,and documentation of the University's art collection and artwork on loan. Theposition develops and implements management standards, policies, andprocedures. The Registrar/Collections Manager also helps educate gallery staff,students, and other interested parties on best practices and contributes to alively exhibition and public engagement program. Reporting to the Director, theposition interacts with both internal and external stakeholders.
About the WorkUnit:
The Vanderbilt University Fine Arts Gallerypresents a series of exhibitions each year that demonstrate the broad scope ofEastern and Western art, from antiquity through old master traditions, andcontinuing through modern and contemporary art practices of the twentieth andtwenty-first centuries. The Gallery's mission is to promote engagement with thevisual arts among students and the greater community through exhibitions,collections, research, and instruction. With an emphasis on an interdisciplinary,trans-institutional approach to all of its activities, the gallery is committedto supporting the academic enterprise of Vanderbilt University as a whole,while advancing artistic excellence.
Key Functions andExpected Performance:
§Createsand maintains records encompassing the University's greater art collection andexhibitions in collection database and physical form.
§Managespublic online access to collection database.
§Manageslogistical issues surrounding local, domestic, and international incoming andoutgoing loans, including soliciting bids and contracting shippers, developingloan contracts, and generating condition reports.
§Managesconservation projects, including correspondence with conservators, maintenanceof records, and loan paperwork and transit.
§Maintainsregular communications with Vanderbilt office of risk management forcollections and loan insurance-related purposes.
§Overseesdigital image library and photography needs for collections and exhibitions.
§Managesphotographic services, including rights and reproductions.
§Overseesphysical facilities requirements including environmental control andmonitoring, pest management, security, and risk management; reviews facilityreports of potential borrowers.
§Creates,establishes, and implements procedures for periodic inventories and routinecondition reporting.
Functions as part of a collaborative and collegial gallery team and contribute to exhibition and public programming planning.
§Participatesin exhibition production including handling, installation and de-installation,moving, storing, packing and unpacking of artwork.
§Overseesbudget and project funding for collections care, conservation, and relatedactivities.
§Couriersworks of art, as needed, and manages courier arrangements for incoming loans.
This position has supervisory responsibilityover student staff and interns; the position reports administratively andfunctionally to the Director.
§ABachelor's degree in art history, art, museum studies, computer sciences or arelated field from an accredited institution of higher education isnecessary.
§A Master's degree in art history,museum studies, MLS with graduate level coursework in art history, or similarfrom an accredited institution of higher education is preferred.
Experience and Skills:
§Knowledgeof collections management and museum registration best practices isnecessary.
§Knowledgeof museum standards for the care, preservation, and display of works of art andhistorical objects is necessary.
§Proficiencyin both PC and Mac platforms and strong computer skills including experiencewith Microsoft Office, Photoshop, and collections management software isnecessary.
§Knowledgeof and experience working with digital image file formats, file formatconversion and related software, and image editing applications is necessary.
§Demonstratedinterpersonal and communication skills, as well as the ability to work effectivelywith diverse clientele is necessary.
§Availabilityto work a flexible schedule that includes evenings and weekends is necessary.
§Abilityto lift, move, and pack items up to 50 lbs. and climb a ladder is necessary.
§Twoyears professional work experience in a museum, library, or visual resourcesspecial collection is preferred.
§Experiencecreating metadata records and performing authority control is preferred.
§Knowledge of bestpractices and experience with handling a variety of art objects and materials ispreferred.
§Experiencecreating faithful digital images of artwork is preferred.
§Experiencemanaging digital preservation projects is preferred.
KeyCharacteristics of a Successful Team Member in this Work Unit:
§A self-starter – Able to assess collections needsand follow projects through to completion. Thrives in a fast-paced environmentwith competing deadlines.
§Attention to detail – Careful attention to detail in bothadministrative work, object description/metadata creation, and object handling
§CreativeThinking – Ability to think creatively, critically andinnovatively. Goes beyond the boundaries of the jobdescription, willingly takes on new challenges, finds creative solutions ratherthan always awaiting direct instructions
§NaturallyCommunicates –Readily shares information and is comfortable working within a highly collaborativeteam. Communicates proactively. Understands that open communication and thesharing of knowledge is fundamental to the success of the team. Asks foradvice, and considers it thoughtfully.
§Teamwork– Commitment tohigh quality service and fostering collaboration. Flexible team player.Genuinely values teamwork and co-workers; make them feel valuable and importantby acknowledging what they do well.Doesn't expect from others effort that one is unwilling to dothemselves.Finds ways to acknowledge other'sstrong suits.
§Worksthrough Issues – Recognizes that the work is aboutsuccessful outcomes.
§Praises Publicly; Criticizes Privately– When dealing with co-workers or customers, ‘pretend your children arewatching’ how the situation is handled. Good manners and a cool head. Givescredit where credit is due.
§Perspective– Maintains a sense of humor and perspective.Can laugh first and foremost at oneself.
Internal Number: 1801774
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.