Summary of Position: This position manages and supports the undergraduate and graduate programs in Biochemistry, Molecular Biology and Biophysics (BMBB). BMBB is a joint department in the Medical School and the College of Biological Sciences.
This position may be 80-100% time. Compensation rate: 17.31/hr - $29.10/hr
Undergraduate Program Administration: Provide assistance to the Director of Undergraduate Studies and teaching faculty. Access ECAS and CCS to monitor and review course scheduling. Monitor wait lists, class control size and administer permission numbers. Advise undergraduates who wish to register for departmental courses. Review classroom scheduling and work with faculty to determine an appropriate classroom that fits teaching needs. Consult with room scheduling and resolve classroom issues. Compile and order textbooks. Prepare and manage course evaluation process for all classes taught by department faculty. Advise faculty of policies and procedures on adding a new course in ECAS. Advise faculty on online grade submission.
Graduate Program Administration: Provide assistance to Director of Graduate Studies. Schedule and coordinate agenda items for meetings of various committees. Monitor and compile statistical data related to teaching, graduate programs, and admission. Monitor and ensure faculty compliance on completion of annual graduate student performance reviews and committee meetings. Review the Graduate School’s Graduate Degree Plan form for policy compliance. Assist in assigning TA appointments and determining fellowship award recipients. Maintain current student and alumni files. Edit and update the graduate student handbook. Plan first year student orientations on campus and assist with Itasca two-week program which includes finding venues, catering, transportation and creating the itinerary. Organize annual departmental retreat and student poster sessions. Make recommendations for improvements in policies and procedures.
Graduate Student Assistance Act as first-point-of-contact for current graduate students. Track progress, coordinate written/oral exams and student seminars, approve committees and graduate degree plans. Assist with registration. Keep a database of student activities (GPA, publications, awards, etc.). Coordinate first year student lab rotations. Respond to students' questions and concerns as they arise. Consult with the Graduate School. Provide information and explain University policies and/or procedures. Access the University’s course catalog to enter and establish course records in ECAS and CCS.
Graduate Student Admissions and Recruiting: Review, process and monitor applications for admissions. Monitor and compile statistical data related to admissions and current graduate student progress. Assist in fellowship nominations. Interface with the Graduate School. Respond to student inquiries about the applications. Develop and prepare spreadsheets for the admission committee. Prepare and send acceptance/rejection letters. Organize, arrange, and attend recruiting events. Secure transportation and hotels. Coordinate logistics of prospective student visits including arranging meetings with faculty and current graduate students. Advise matriculated students on University and program procedures and policies.
Human Resources for Graduate Program: Gather graduate student hiring information and enter graduate student research assistant appointments into PeopleSoft. Monitor and update changes in appointments until student graduate (changes to fellowships, training grants, lower tuition rate, job codes, etc.). Provide insurance information. Respond to student questions regarding stipends, benefits and paychecks. Write offer letters and annual appointment letters. Provide guidance to students and/or DGS on HR related issues with the assistance of the human resources team. Make recommendations for improvements in graduate and undergraduate program policies and procedures.
Other: Maintain department post-doc mailing list. Assist with department post-doc events and projects. Update graduate program website using Drupal program.
The University of Minnesota offers a comprehensive benefits package including: · Competitive wages, paid holidays, vacation and sick leave · Low cost medical, dental, and pharmacy plans · Health care and dependent daycare flexible spending accounts · Excellent retirement plans with employer match · Disability and employer paid life insurance · Wellbeing program with reduced insurance premiums · Tuition reimbursement opportunities covering 75%-100% of eligible tuition · Student loan forgiveness opportunity · Opportunities for growth and promotion · Employee Assistance Program For more information regarding benefits: https://humanresources.umn.edu/sites/humanresources.umn.edu/files/2018_tcd-cslr-75100-ben-0105-7.pdf
All required qualifications must be documented on application materials.
-High School Diploma/GED and five years related experience to include project management. Coursework in a related field may substitute for some years of experience.
-University of Minnesota experience working with undergraduate and graduate students. -Experience with ECAS, ECS and PeopleSoft.
Internal Number: 327224
About University of Minnesota, Twin Cities
The University of Minnesota, founded in the belief that all people are enriched by understanding, is dedicated to the advancement of learning and the search for truth; to the sharing of this knowledge through education for a diverse community; and to the application of this knowledge to benefit the people of the state, the nation, and the world.