The University of Maryland, Baltimore (UMB), Department of Medicine - Division of Endocrinology, Diabetes and Nutrition is currently seeking a Contracts and Grant Specialist. The Contract and Grant Specialist will independently provide pre-award and/or post-award management for sponsor related funds. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensures proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
(Pre)Serves as a resource to staff and faculty in reviewing grant and contract proposals and applications. Reviews and interprets funding agency guidelines and regulations and advises faculty as to policies and procedures of those agencies as well as those of the state and University.
(Pre)Assists faculty and senior contract and grants personnel in budget development, advising on determination and computation of appropriate salary levels, percentages of effort, fringe benefit rates, and indirect cost rate and base.
(Pre)Monitor proposal status and advise faculty on requirements and deadlines associated with research protection protocols. Navigates the contractual process of sponsored awards with both SPA/SPAC and external sponsors for faculty.
(Post)Provide assistance to faculty in interpreting award terms and conditions and maintaining best financial practices to assure compliance with sponsor requirements, university policies and procedures, and relevant laws and regulations.
(Post)Reviews and analyzes data to solve sponsored research problems; escalates serious problems so that appropriate action can be taken. Recommends and implements updates to workflow, practices, and procedures; prepares reports and summaries on research funding.
(Post)Assists in managing contract and grant budget and authorizes establishment of funds. Review and maintain documentation related to cost transfers, requests for expenditures, effort reporting, budget revisions, and fund statements. Coordinates invoicing, accounts receivable, and deposits in the financial system and ensures payments are applied correctly.
(Training/Policy/Practice)Increase institutional knowledge related to research grants and contracts administration and management and remain current with industry-wide grants management trends/regulations. Assist with implementing changes to UMB policies and procedures to incorporate research administration updates.
(Training/Policy/Practice)Provide ongoing in-service training to faculty, departmental support staff, and central administration to ensure timely education and information related to research related issues.
(Training/Policy/Practice)Liaises with campus Sponsored Programs Administration, Clinical Trials and Corporate Contracts, and Sponsored Projects Accounting and Compliance teams to ensure projects are set up and closed out accurately and in a timely manner. Interacts directly with designation sponsor representatives to clarify ambiguous terms and conditions, and to request supplemental funding, no cost extensions, and other administrative requests.
Performs other related duties and special projects as assigned.
Education: Bachelors in business or public administration or another appropriate field, such as Project Management.
Experience: Three (3) years of experience working with contracts and grants including budget and proposal preparation.
Preferred: Additional years of related contracts and grants experience is preferred.
Other: May consider a combination of directly related experience and education.
Financial Disclosure required.
Hiring Range: Commensurate with education and experience
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
Job: Reg or CII Exempt Staff - E1433E
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: Yes
Organization: School of Medicine - Department of Medicine
Job Posting: Oct 16, 2018
Unposting Date: Ongoing
Internal Number: 103961
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.